POSITION SUMMARY
As the first paralegal on PatientCare’s newly established Legal team, the Senior Paralegal will work directly with the General Counsel to build, manage, and continuously improve core legal operations, including legal intake, matter and outside counsel tracking, contract management, and entity governance. The role will coordinate with internal and external stakeholders, maintain legal documents and records, track approvals and deadlines, and support corporate and transactional matters from intake through post-closing.
Key Responsibilities
Legal intake and matter management
- Establish and manage legal intake, matter tracking, and routing processes; monitor documents, approvals, signatures, responses, status, and deadlines.
- Coordinate outside counsel engagements, assignments, budgets, and invoices, and maintain department policies and approval matrices.
Contracts
- Develop and maintain a centralized, enterprise-wide contract repository.
- Maintain contract templates and playbooks and perform initial reviews of routine commercial agreements.
Corporate governance and entity management
- Maintain corporate, ownership, governance, entity, and signature authority records.
- Prepare governance documents and manage entity changes, filings, registrations, and good standing.
M&A and integration support
- Support strategic transactions throughout the deal lifecycle, including due diligence, data room management, contract review, closing checklists, signature packets, and post-closing deliverables.
- Coordinate post-acquisition legal integration, including contract and entity onboarding, required consents and notices, and licensing and enrollment updates.
- Maintain and monitor applicable licensing, permitting, and registration requirements in coordination with Compliance and Operations.
- Verify required contractual provisions and conduct corporate, transactional, licensing, and regulatory research as directed.
General
- Coordinate with internal functions and external stakeholders to gather information and support the timely completion of corporate and transactional matters.
- Exercise sound judgment and discretion in handling confidential information and perform other duties as assigned by the General Counsel.
Required Qualifications
- 5+ years of paralegal experience, with substantial corporate or transactional work in-house or at a law firm.
- Hands-on experience administering legal intake or matter management systems and contract management systems, including workflows, metadata, permissions, and reporting.
- Strong Microsoft 365 skills, especially SharePoint.
- Experience with entity management and corporate governance in a multi-entity organization, with working knowledge of contract administration and transaction-closing processes.
- Strong drafting, proofreading, organizational, research, and recordkeeping skills, with close attention to detail.
- Ability to manage multiple matters, prioritize competing demands, and meet time-sensitive deadlines with limited supervision.
- Demonstrated persistence and follow-through in managing deadlines and obtaining timely responses from executives and outside counsel.
- Sound judgment and discretion with confidential and privileged information.
- Bachelor’s degree, paralegal certificate, or an equivalent combination of education and relevant experience.
Preferred Qualifications
- Experience building or setting up a legal intake, contract management, or entity-management system.
- Healthcare experience, ideally EMS, ambulance, hospital, or other provider settings; familiarity with HIPAA business associate agreements, Anti-Kickback Statute concepts, and Medicare enrollment.
- Experience at a private equity-backed or acquisitive company, including mergers and acquisitions, financings, restructurings, diligence, and post-closing integration.
- Familiarity with virtual data rooms, signature platforms, closing checklists, and post-closing administration.
- Working knowledge of workflow automation tools.
Core Competencies
- Attention to detail
- Integrity and confidentiality
- Sound judgment
- Clear written and verbal communication
- Organization and follow-through
- Responsiveness and professionalism
- Practical problem-solving
- Ability to work independently and collaboratively
Compensation and Benefits
The anticipated base salary range for this position is $85,000-$110,000 annually. Actual compensation will be determined based on the candidate’s experience, qualifications, geographic location, scope of responsibilities, and other relevant business considerations.
Equal Employment Opportunity
PatientCare is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable law. Reasonable accommodations are available to qualified individuals with disabilities.