Senior Executive Assistant

Job Overview:

Pay Range: $47.00hr - $52.00hr

Requirement/Must Have:

• Experience working within academic and/or corporate administrative offices.
• Familiarity with complicated scheduling and email triage.
• Experience with travel and event management.
• Experience with sensitive communications, purchasing, and financial reconciliation.
• Experience managing other personnel such as staff, student workers, or volunteers.
• Demonstrated facility with a range of Microsoft Office programs.
• Proven ability to handle confidential or private materials and information with discretion and tact.
• Strong verbal and written communication skills.
• Exceptional interpersonal abilities.
• Internet research expertise.

Responsibilities:

• Provide comprehensive administrative and logistical support for senior leadership with a high degree of initiative, judgment, and discretion.
• Act as the primary liaison with unit customers, including faculty, students, staff, and external organizations.
• Collaborate and coordinate with team members and peers from other units to achieve organizational objectives.
• Manage complex schedules and handle frequent reprioritizations.
• Assemble resources and ensure senior faculty is well-prepared for all commitments.
• Develop an understanding of major priorities, standing meetings, and the academic calendar.
• Rapidly grasp organization policies and procedures.
• Manage email, technical troubleshooting, and document preparation.
• Plan events and travel arrangements.
• Monitor budgets and provide day to day supervision and guidance of personnel.
• Optimize processes and workflows.

Skills:

• Microsoft Office Suite.
• Complex Calendaring.
• Email Triage.
• Financial Reconciliation.
• Event Planning.
• Travel Management.
• Personnel Supervision.
• Internet Research.

Qualification And Education:

• Exceptionally good judgement.
• Attention to detail and organizational prowess.
• Proactive problem-solving skills.
• Self-sufficiency and a team-oriented mindset.