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Legal Jobs in Seattle, WA

Senior Legal Assistant

Capstone Search Partners
  • Seattle, Washington
  • Autofill and Review
30+ days ago

Job Description

 The Opportunity: Senior Legal Assistant
Send resumes to: Hayley.christina@capstonesp.com 
 
Position Overview
Join a highly awarded, nationally recognized law firm where excellence, collaboration, and professional growth are at the heart of everything we do. We are seeking an experienced Senior Legal Assistant to become a key member of our litigation team. This is an outstanding opportunity for a polished legal professional who thrives in a fast-paced environment, enjoys supporting sophisticated legal matters, and takes pride in delivering exceptional work product while serving as a trusted partner to attorneys and clients alike.
 
Key Responsibilities
  • Prepare, revise, format, and finalize a broad range of legal documents, including pleadings, motions, contracts, correspondence, and other case-related materials.
  • Utilize and customize firm templates and document shells while ensuring accuracy, consistency, and compliance with court and firm standards.
  • Coordinate the production, assembly, filing, service, and organization of legal documents for both state and federal courts.
  • Prepare attorney notebooks, hearing binders, trial materials, and other case management resources for depositions, hearings, mediations, and trial.
  • Maintain complex attorney calendars, monitor litigation deadlines, and proactively manage scheduling to ensure compliance with court rules and case timelines.
  • Review incoming correspondence, court notices, and legal documents to identify critical deadlines and communicate time-sensitive information to attorneys.
  • Enter, review, edit, and finalize attorney time entries within the firm's billing platform while ensuring accuracy and timeliness.
  • Assist with the billing process by proofreading invoices, managing proformas, incorporating attorney revisions, tracking approvals, and coordinating the distribution of finalized client invoices.
  • Coordinate meetings, client conferences, depositions, and other events, including conference room reservations, catering, and logistics.
  • Prepare professional presentations, reports, spreadsheets, and other administrative materials using Microsoft Office applications.
  • Manage attorney contacts, distribution lists, electronic and physical correspondence, travel arrangements, and other day-to-day administrative functions.
  • Support attorney compliance with Continuing Legal Education (CLE) reporting requirements and assist with business development and professional expense requests.
  • Maintain practice group resources, internal databases, and other firm systems while adhering to the highest standards of confidentiality, professionalism, and ethical responsibility.
  • Serve as a dependable resource for attorneys, clients, and colleagues by anticipating needs, exercising sound judgment, and providing exceptional client service.
 
Desired Qualifications
  • 5+ years of experience as a Legal Assistant within a law firm environment.
  • Litigation experience is required, with a strong understanding of court procedures, legal filings, calendaring, and litigation support.
  • Experience supporting construction litigation, engineering, architecture, or design-related matters is highly preferred but not required.
  • Demonstrated experience preparing and filing pleadings in both state and federal courts.
  • Strong knowledge of legal billing practices, attorney time entry, and invoice/proforma management.
  • Advanced proficiency with Microsoft Office Suite, including Word, Outlook, PowerPoint, and Excel.
  • Excellent organizational skills with the ability to manage multiple attorneys, competing priorities, and shifting deadlines.
  • Exceptional proofreading, formatting, and written communication skills with outstanding attention to detail.
  • Professional, resourceful, and proactive, with the ability to work independently while collaborating effectively with attorneys and staff.
  • High level of discretion and commitment to maintaining client confidentiality and firm policies.

Numbers & Facts

LocationSeattle, Washington

Skills

  • Administrative Skillsunmatched
  • Attorneyunmatched
  • Billingunmatched
  • Business Developmentunmatched
  • Calendar Managementunmatched
  • Case Managementunmatched
  • Catering Servicesunmatched
  • Communication Skillsunmatched
  • Conferencesunmatched
  • Construction Supportunmatched
  • Contact Managementunmatched
  • Customer Support/Serviceunmatched
  • Detail Orientedunmatched
  • Develop and Maintain Customersunmatched
  • Distribution Managementunmatched
  • Legalunmatched
  • Legal Documentsunmatched
  • Legal Support Skillsunmatched
  • Litigationunmatched
  • Logisticsunmatched
  • Mail Processingunmatched
  • Maintain Complianceunmatched
  • Manufacturing Assemblyunmatched
  • Microsoft Excelunmatched
  • Microsoft Officeunmatched
  • Microsoft Outlookunmatched
  • Microsoft PowerPointunmatched
  • Microsoft Wordunmatched
  • Organizational Skillsunmatched
  • Plan Meetingsunmatched
  • Presentation/Verbal Skillsunmatched
  • Proofreadingunmatched
  • Regulatory Complianceunmatched
  • Schedule Developmentunmatched
  • Spreadsheetsunmatched
  • Time Managementunmatched
  • Travel Planningunmatched
  • Writing Skillsunmatched

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