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Legal Administration Jobs

Senior Legal Assistant

Capstone Search Partners

Seattle, Washington

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JOB DETAILS
SKILLS
Administrative Skills, Attorney, Billing, Business Development, Calendar Management, Case Management, Catering Services, Communication Skills, Conferences, Construction Support, Contact Management, Customer Support/Service, Detail Oriented, Develop and Maintain Customers, Distribution Management, Legal, Legal Documents, Legal Support Skills, Litigation, Logistics, Mail Processing, Maintain Compliance, Manufacturing Assembly, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Proofreading, Regulatory Compliance, Schedule Development, Spreadsheets, Time Management, Travel Planning, Writing Skills
LOCATION
Seattle, Washington
POSTED
3 days ago
 The Opportunity: Senior Legal Assistant
Send resumes to: Hayley.christina@capstonesp.com 
 
Position Overview
Join a highly awarded, nationally recognized law firm where excellence, collaboration, and professional growth are at the heart of everything we do. We are seeking an experienced Senior Legal Assistant to become a key member of our litigation team. This is an outstanding opportunity for a polished legal professional who thrives in a fast-paced environment, enjoys supporting sophisticated legal matters, and takes pride in delivering exceptional work product while serving as a trusted partner to attorneys and clients alike.
 
Key Responsibilities
  • Prepare, revise, format, and finalize a broad range of legal documents, including pleadings, motions, contracts, correspondence, and other case-related materials.
  • Utilize and customize firm templates and document shells while ensuring accuracy, consistency, and compliance with court and firm standards.
  • Coordinate the production, assembly, filing, service, and organization of legal documents for both state and federal courts.
  • Prepare attorney notebooks, hearing binders, trial materials, and other case management resources for depositions, hearings, mediations, and trial.
  • Maintain complex attorney calendars, monitor litigation deadlines, and proactively manage scheduling to ensure compliance with court rules and case timelines.
  • Review incoming correspondence, court notices, and legal documents to identify critical deadlines and communicate time-sensitive information to attorneys.
  • Enter, review, edit, and finalize attorney time entries within the firm's billing platform while ensuring accuracy and timeliness.
  • Assist with the billing process by proofreading invoices, managing proformas, incorporating attorney revisions, tracking approvals, and coordinating the distribution of finalized client invoices.
  • Coordinate meetings, client conferences, depositions, and other events, including conference room reservations, catering, and logistics.
  • Prepare professional presentations, reports, spreadsheets, and other administrative materials using Microsoft Office applications.
  • Manage attorney contacts, distribution lists, electronic and physical correspondence, travel arrangements, and other day-to-day administrative functions.
  • Support attorney compliance with Continuing Legal Education (CLE) reporting requirements and assist with business development and professional expense requests.
  • Maintain practice group resources, internal databases, and other firm systems while adhering to the highest standards of confidentiality, professionalism, and ethical responsibility.
  • Serve as a dependable resource for attorneys, clients, and colleagues by anticipating needs, exercising sound judgment, and providing exceptional client service.
 
Desired Qualifications
  • 5+ years of experience as a Legal Assistant within a law firm environment.
  • Litigation experience is required, with a strong understanding of court procedures, legal filings, calendaring, and litigation support.
  • Experience supporting construction litigation, engineering, architecture, or design-related matters is highly preferred but not required.
  • Demonstrated experience preparing and filing pleadings in both state and federal courts.
  • Strong knowledge of legal billing practices, attorney time entry, and invoice/proforma management.
  • Advanced proficiency with Microsoft Office Suite, including Word, Outlook, PowerPoint, and Excel.
  • Excellent organizational skills with the ability to manage multiple attorneys, competing priorities, and shifting deadlines.
  • Exceptional proofreading, formatting, and written communication skills with outstanding attention to detail.
  • Professional, resourceful, and proactive, with the ability to work independently while collaborating effectively with attorneys and staff.
  • High level of discretion and commitment to maintaining client confidentiality and firm policies.

About the Company

C

Capstone Search Partners

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