Senior Payroll Clerk

Job

Title:

Senior

Payroll

Clerk

Position

Code:

Classified

Job

Classification:

Exempt

Supervisor:

Payroll

Coordinator

Pay

Grade:

16A

Days

per

Year:

240

Days

Position

Overview:

Under

general

supervision,

the

Senior

Payroll

Clerk

processes

monthly

payroll;

maintains

data

on

SC

State

PCS

portal

of

all

teachers,

administrators,

and

some

classified

personnel;

enters

and

records

district

office

cash

receipts;

records

state

money

received;

and

remits

payroll

withholdings

and

deductions.

Essential

Job

Functions:

Coordinates

and

verifies

the

payroll

process

and

ensures

compliance

with

personnel

policies

and

procedures

Develops

short-term

and

long-term

goals

that

support

the

philosophy

and

policies

of

the

Superintendent

Reconciles

financial

reports

and

records

to

ensure

accurate

payment

to

employees,

and

resolves

any

discrepancies

noted;

maintains

documentation

of

the

reconciliation

to

validate

the

payroll

process

when

audited

Calculates

salary

and

leave

balance

adjustments

for

employees;

verifies

forms

for

all

personnel

actions,

checking

for

accuracy,

completeness,

and

compliance

Coordinates

the

processing

of

automatic

earnings,

retroactive

pays,

leave

accruals,

sick

leave

donations,

garnishments,

and

refunds

for

all

benefits

and

earnings

corrections

Researches

and

resolves

discrepancies

with

payroll

and/or

benefit

information

and/or

documentation

(e.g.

payroll,

fringe

benefit

assignments,

W4,

new

hires,

leaves

of

absence,

FMLA

use,

separating

employees,

etc.)

for

the

purpose

of

ensuring

accuracy

of

records

and

employee

payments

Compiles

statistical

and

payroll

data

from

a

variety

of

sources

(e.g.

time

sheets/payroll,

salary

adjustments,

longevity

pay,

union

dues,

benefits,

leave

balances,

tax

deposits,

etc.)

for

the

purpose

of

providing

summaries

to

other

personnel

Informs

other

staff

and/or

outside

parties

regarding

procedural

requirements

for

the

purpose

of

processing

payroll

transactions

Produces

income

verifications,

wage

statements,

and

other

informational

letters

to

outside

sources

and

local,

state,

and

federal

agencies

Maintains

and

files

payroll

related

records

and

reports

Maintains

budget

preparation,

transfers

budget

preparation

to

payroll,

reconciles

salaries,

days

employed,

and

account

numbers

Prepares

deposits

and

records

miscellaneous

money

received

in

district

office

Performs

other

duties

as

assigned

Required

Knowledge/Skills/Abilities:

Excellent

written

and

verbal

communication

skills

Excellent

organizational

skills

and

attention

to

detail

Basic

understanding

of

clerical

procedures

and

systems

such

as

recordkeeping

and

filing

Proficiency

in

Microsoft

Word

and

Excel

Ability

to

maintain

confidentiality

Education

and

Experience:

High

School

diploma

or

GED

required

Requires

an

Associate's

Degree

in

accounting,

bookkeeping,

or

specialized

application

supplemented

by

one

year

of

accounting

experience,

or

an

equivalent

combination

of

education,

training,

and

experience

that

provides

the

required

knowledge,

skills,

and

abilities

Working

Conditions:

Dexterity

of

hands

and

fingers

to

operate

standard

office

equipment

to

type

letters,

reports,

and

other

materials;

bending,

reaching

to

maintain

files;

hearing

to

answer

telephone;

speaking

to

exchange

information;

and

sitting

and

operating

a

keyboard

to

enter

data

into

a

computer

for

extended

periods

of

time

Physical

demands

include

lifting

up

to

15

pounds

at

waist

height,

sitting,

standing,

walking,

bending

at

the

waist,

pushing,

stooping,

kneeling,

twisting,

turning,

reaching,

and

stretching

Minimum

to

moderate

stress

level

The

job

is

performed

in

a

generally

hazard

free

environment

Environmental

Conditions:

Indoor

office

and

school

environment

Temperature

• normal

climate

Americans

with

Disabilities

Act

Compliance:

The

Lancaster

County

School

District

is

an

equal

opportunity

employer

and

does

not

discriminate

on

the

basis

of

race,

color,

religion,

sex,

gender,

ethnicity,

national

origin,

place

of

birth,

age,

ancestry,

disability,

pregnancy

and

childbirth,

familial

or

marital

status,

gender

identity

or

expression,

sexual

orientation

or

any

other

basis

prohibited

by

law.

ADA:

The

employer

will

make

reasonable

accommodations

in

compliance

with

the

Americans

with

Disabilities

Act

of

1990.

Disclaimer

The

preceding

job

description

has

been

designed

to

indicate

the

general

nature

and

level

of

work

performed

by

employees

within

this

classification.

It

is

not

designed

to

contain

or

be

interpreted

as

a

comprehensive

inventory

of

all

duties,

responsibilities,

and

qualifications

required

of

employees

assigned

to

this

job.