Senior Program Coordinator - Enterprise Technology Services, Technology Compliance and Community Engagement

Position Information

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence - advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.

Salary Range: Up to $58,900 annualized, commensurate with education, experience, and qualifications.

Job Type: Full Time

Posting Close Date: Applications will be accepted through 11:59 PM CDT on 11/13/2026. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.

Required Application Materials:

• Resume is required
• Cover Letter is preferred

Job Details

Job Summary

Provides support in coordinating and scheduling ETS Technology Compliance and Community Engagement department's projects and events and assists with the supervision of the department's interns and ambassador program. Provide professional support in writing/editing, communications, project management, research, and marketing activities, and work with key stakeholders to ensure responsibilities are met. Supports leadership by practicing and supporting the strategic direction, mission, and vision of the ETS Technology Compliance and Community Engagement department. Supports the audit and space management portfolio. Also supports community partners, both external and internal to UTSA. Performs tasks supporting contracts and MOUs for the department. Performs tasks that include the use of the enterprise platforms for tracking department data.

Responsible for coordinating and executing a broad range of communications, administration, project management, and research support for departmental programs and activities, including writing and editing education/promotion materials, and support for Associate Vice President Technology Compliance and Community Engagement, ETS Bold Careers Ambassadors and Interns program, and the department project coordinator and the department's internal and external community engagement and compliance projects.

Core Responsibilities

• Coordinates ETS programs, services, and opportunities for students, faculty, and staff for community involvement.
• Manages multiple projects and programs in the ETS Technology Compliance and Community Engagement Service Portfolio.
• Supports development, design, and updates for the department's community outreach promotional materials.
• Leads support team for Handbook of Operating Policy (HOP) and Compliance documentation and requests
• Supports the preparation of documents and scholarly publications for ETS Technology Compliance and Community Engagement Service Portfolio, including ETS Bold Careers Program.
• Ensures materials are following university standards and requirements, including internship departmental requirements brochures, articles, newsletters, state/national publications and articles, and web materials
• Assists with ETS Technology Compliance and Community Engagement on and off campus events, and major ETS projects.
• Manages data entry and retrieval to established data files, verifying accuracy and completeness of data including regular audit updates and team reports.
• Assists the department project coordinator with ETS Space management projects.
• Assists the department project coordinator with ETS access management requests and projects.
• Coordinates and submit tickets for vendor and community engagement events, external and internal.
• Supports the department project coordinator with inventory control procedures (ICP)
• Supports the department project coordinator with ETS BCS office for ticket creation and follow-up for staffing, purchasing, and all compliance & community engagement requests.
• Conducts staffing interviews and coordinate hiring staff with the Associate Vice President, Technology Compliance and Community Engagement.
• Research and apply for qualified grants to further the department's mission.
• Coordinates research and developmental material for vendor and community outreach.
• Other duties as assigned.

Required Qualifications

• Bachelors Degree in English, Communications, Education, Public Relations, Project Management, Information Technology, or a business-related area.
• One (1) year of related work experience.
• This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Preferred Qualifications

• Masters Degree in English, Communications, Education, Public Relations, Project Management, Information Technology, or a business-related area.

Knowledge, Skills, and Abilities

• Experience working with software management
• Strong writing skills, including knowledge of technical grammar and mechanics
• Experience with APA style writing
• Experience and proficiency in editing documents
• Experience coordinating and leading projects
• Ability to adhere to project deadlines
• Experience leading students and student projects
• Ability and initiative to lead multiple teams working on different projects
• Experience using software, including, but not limited to Outlook and Microsoft Office Suite
• Experience in research support and community outreach
• Experience with technology audits

Working Conditions

• Office environment. Ability to travel to and from meetings, training sessions, or other business-related events. Workdays, areas, and work hours may vary based on the departments needs.

Physical Demands

• Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally. Exerts up to 10 lbs. of force occasionally.

This position will work primarily on campus. Travel and parking expenses are the employee's responsibility.

This position is contingent upon a successful background check. Verification of a valid driver's license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination.