Senior Program Manager, Research

NYU Grossman School of Medicine is one of the nations top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

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Position Summary:

We have an exciting opportunity to join our team as a Senior Program Manager, Research.

We have an exciting opening for a Senior Program Manager within the Ronald O. Perelman Department of Emergency Medicine, Research Division. In this role, the successful candidate will work under the direction of Principal Investigator and Medical Director for Geriatric Emergency Medicine, Dr. Ula Hwang.

The Senior Program Manager will be responsible for providing a broad range of program management across a minimum of three large scale projects and/or programs. Responsible for the development, promotion, and direction of assigned programs, including program design, budget, staffing, logistics, deliverables, operations, and other supportive functions. Provides direct supervision for coordination of program activities. Develops and implements new research strategies for specific projects. Facilitates the administration of departmental activities (recruiting and on boarding process, drafting IRB protocols, managing IRB submissions and modifications; data use and subaward Agreements, developing annual program budget, scheduling meetings, planning, organizing and coordinating seminars, training and other related activities).

Reports directly to Principal Investigator but works autonomously and with limited oversight.

Job Responsibilities:

Demonstrates knowledge of the organizations Core Values and incorporates them into the performance of duties.

Supervision - Supervision of research and program staff, including scheduling, evaluation, ensuring roles and responsibilities are being carried out, and providing support for professional development activities.

Project/Program Management - Uses judgment to provide coordination for program activities to Principal Investigator in the planning, preparation, organization, analyses, coordination and delivering of projects and programs while working with internal and external parties to organize the various components needed to initiate, run and conclude major programs. Coordinates/Communicates program activities with concerned parties including vendors and users. Coordinates special technical trainings related to program (e.g., statistical software). Organizes and leads regular project meetings to ensure completion of project activities in adherence with timeline. Coordinates project activities across multiple projects.

Program/Operations Support: Recruits, hires, trains, and supervises program and research coordination staff, trainees and volunteers and ensures all office policies and procedures are being implemented. In the future, may require nationwide recruitment for study participants, phone screening, data collection, and records keeping.

Research Activities: Gathers, collects data from different parties, ensures accuracy, analyzes findings, and presents recommendations as applicable. Responds to requests for information, summaries, and data based on information compiled from various sources. Plans, develop materials and presentations for training and educational sessions, departmental seminars, and other activities. May oversee staff in these activities. Manages oversight of data use agreements, subawards, and services agreements.

Budget: Participates in the development and administration of program budgets. Responsible for the budget management and resources allocation and assist the department with following up accounts payable/receivable accounts. Reviews workflow and recommend improvement if applicable to ensure appropriate cycle times and efficiency.

Grants and IRB: Prepares grant applications, reports as to status of grants and proposal submission as required by the department if applicable, including researching for donators and funding sources, contacting connections, searching grants requirements, deadlines and drafting the proposal. Might develop business plans to identify areas of research and grant opportunities. Identifies new funding

opportunities and sources for research grants. Prepares grants proposal (coordinates reviews and compiles contracts and reviews and edits contents); Initiates and manages grants. Identifies items affecting the establishment or awarding of grants. Follows up and coordinates resolution of all issues and resolves processing problems. Updates, coordinates, and monitors staff CITI trainings

Reports: Prepares and issues reports within established procedures such as Interim, Annual and Final Research Performance Progress Reports. Analyses findings/data and presents recommendations. Prepares and review documents independently and generates status/progress reports for ongoing and pending program related projects. Plans, arranges, outlines, and drafts letters, memos, agendas presentations and reports. May oversee staff assigned to this responsibility.

Presentations: Prepares outlines, drafts and finalizes presentations supporting meetings, program organization, conference presentations. Leads and presents presentations.

Abstracts/Manuscripts: Prepares and drafts medical and scientific abstracts, manuscripts, and proposals reflecting team interests and goals, as well as preparing documents that support programs and projects engaged and supported by team for dissemination purposes.

Participates in special projects and performs other duties as required.

Performs other duties as assigned

Minimum Qualifications:

To qualify you must have a Bachelors Degree or equivalent in healthcare administration or related discipline. Minimum of seven years progressively responsible related research experience with at least three years serving in a managerial capacity over research projects. Proficiency in using various Microsoft Office applications such as World, Excel, Access, Powerpoint and Outlook. Familiar with Internet applications. Effective verbal and written communication skills, and strong analytical, organizational and interpersonal skills. Ability to interface effectively with all levels of management and work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently. Commitment to continuous learning as required by department administration. Ability to make decisions independently. Ability to manage time, multitask and prioritize work. Strong understanding and knowledge base of coordination requirements associated with clinical/research trials. Ability to identify, analyze and solve problems; ability to work well under pressure

Preferred Qualifications:

Masters or PhD degree in business administration, health care administration, or related field. Experience coordinating research studies, institutional review board protocols, data use agreements, and engaging in direct supervision. Knowledge of statistical software such as R or SQL is preferred. Successful candidates are able to function independently, are inquisitive, anticipatory, resourceful, and enjoy critical thinking.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where youll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether its developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

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NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $101,493.51 - $125,000.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

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