Senior R&D Supply Coordinator

Job Title: Senior R&D Supply Coordinator
Location: San Diego California 92121

Description:
Position Overview:
The Senior R&D Supply Coordinator independently supports the supply needs of Research and Development (R&D) teams within established purchasing processes. The role helps teams obtain the supplies and services needed for their work through coordination with Procurement, Finance, suppliers, and site teams.

Responsibilities:
Supply and Purchasing Coordination
Independently coordinate supply requests and purchasing activities, including approved software and service purchases, through established processes.
Resolve routine exceptions such as delivery delays and incomplete information, and escalate non routine exceptions to Procurement or the responsible manager with the relevant facts.
Assess request urgency and timing, and communicate delivery expectations and risks to requesters.
Work with laboratory and site teams to anticipate supply shortages and upcoming supply needs.
Supplier and Procurement Partnership
Coordinate availability, delivery, and service questions with suppliers, and partner with Procurement on sourcing questions, approvals, and supplier concerns.
Identify potential purchasing cost opportunities, such as repeated requests for similar items, and bring them to Procurement.
Financial and Documentation Support
Partner with Finance to track spending, reconcile invoice discrepancies, and keep purchase, supplier, and expense records complete and current.
Provide regular spending updates to requesting teams.
Improvement and Knowledge Sharing
Suggest practical changes to supply coordination processes and help implement approved improvements.
Share process knowledge with peers as needed.
Required Skills and Competencies
Experience with purchasing, order coordination, and invoice reconciliation within established processes.
Ability to work independently, prioritize competing needs, and use sound judgment on when to escalate.
Clear communication and the ability to build working relationships with requesters, suppliers, Procurement, and Finance.
Strong organization and attention to detail in records and documentation.
Working knowledge of request management, purchasing, and business software, and strong spreadsheet skills.

Education and Experience:
High school diploma or equivalent, or an associate degree in business administration, supply chain management, or a related field.
3 or more years of experience in supply chain, purchasing, or vendor management.

Preferred Qualifications:
Professional certification such as CPSM, CSCP, or CPPB is preferred but not required.
Experience in a laboratory, engineering, medical device, or other regulated setting.
Physical and Work Environment Requirements
Primarily office based work with extended periods at a computer.
Periodic time in laboratory, stockroom, or receiving areas at research and development sites.
Travel may be required.
Ability to perform the essential functions of the role, with or without reasonable accommodation.

Additional Responsibilities
This position has no supervisory responsibilities. Other duties may be assigned based on business need, approved procedures, and applicable law.