Senior Title Agent

Project:  A major natural gas pipeline project in the Permian Basin, Texas 

Reports to:  Title Supervisor (or Project Manager / ROW Supervisor) 

Classification:  Full-time 

Location:  Permian Basin, Texas — on-site; travel across the project area as assigned 

Purpose 

The Senior Title Agent establishes clear, accurate ownership for the tracts and parcels on assigned projects — researching, verifying, and documenting title from tax records through vesting and marketable title. This role produces the chain-of-title and certificate work the rest of the acquisition effort depends on, working to Gray Hawk’s Title Standard: accuracy, detail, and pace are co-equal — neither perfectionism nor pace pressure is acceptable as a dominant failure mode. 

Core Responsibilities 

•   Pull tax cards from courthouses and locate them online to determine preliminary ownership of tracts and parcels. Locate source and vesting deeds and compare them against tax cards to identify discrepancies. 
•   Perform onsite and online research necessary for vesting and/or marketable title. Prepare Chain of Title and Limited Title Certificates. 
•   Assemble, post, and archive title files according to project protocols and procedures. Maintain constant communication with the supervisor on how the work affects project scope, goals, and deliverables (Project Execution Plan); raise obstacles early and work with the supervisor on strategies to meet the client’s objectives. 
•   Apply specialized title expertise where assigned (e.g., Indian land title, government title, mortgages, liens). Navigate multiple client databases and use Microsoft Office effectively. 
•   Represent the client and Gray Hawk with professionalism and integrity. Follow Gray Hawk’s Field Safety Manual; acknowledge it and complete the Safety Training with the supervisor. 

  Success Metrics 

•   Producing accurate chains of title and Limited Title Certificates independently, per project protocols. Title files assembled and archived per project procedure with no protocol gaps. 
•   Consistent communication cadence with the supervisor on status and obstacles. Title deliverables consistently accurate and on pace — neither perfectionism nor pace pressure compromising the work. 
•   Discrepancies and curative issues identified and escalated early, before they delay acquisition. Recognized as a reliable, independent title resource across project types. 

  Required Qualifications 

•   Minimum three (3) years of experience in right-of-way title research. Texas title experience. 
•   Strong working knowledge of mortgages, liens, judgments, easements, leases, plat books, maps, contracts, and agreements as they affect legal description, ownership, restrictions, and conformity to state requirements. Proven ability to prepare Chain of Title and Limited Title Certificates. 
•   Ability to perform onsite and online title research independently. Proficiency with Microsoft Office (Outlook, Word, Excel). 
•   Experience with land-management databases (such as Irth Land Management or comparable) and the ability to learn new client databases quickly. Self-starter able to work unsupervised in a variety of roles. 
•   Must supply their own mobile phone that can receive email, and a computer capable of doing the job effectively. High school diploma or equivalent required; a bachelor’s degree or IRWA certification is a plus. 
•   Available to start within weeks of an offer and to work on-site in the Permian Basin. 

  Preferred Qualifications 

  Experience on FERC-regulated natural gas pipeline projects. 
•   Well-qualified in a specialized area such as Indian land title, government title, mortgages, or liens. Experience with ESRI GIS software. 

  Don’t meet every requirement? If you have strong pipeline title experience but not in Texas, we still want to hear from you. 

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