Salary Commensurate with experience Benefits Generous benefits include paid time off including holidays and vacation retirement match and tuition remission for employee and dependents. Details at www.duq.edu/benefits
Location Shared Services Position Status Full-time Hours Varied Position Number 43700910-1143 FLSA Status Exempt
POSITION SUMMARY
The primary purpose of this position is to oversee and execute labor and non-labor activities for the various areas that Shared Services supports, including but not limited to: • Facilities Management • CTS • Treasury Services • etc.
This position budgets, monitors projects, and analyzes the day-to-day labor activity for these areas, but not limited to: • Exempt non-exempt employees • Those eligible for overtime • Union non-union • Student workers • Full-time and part-time positions.
Labor related is defined as the administration of biweekly payroll, reporting and reviewing for the above departments and job classifications, the annual development and continual monitoring of labor salary and overtime budgets, managing the workflow for personnel requisitions, separations, new hires, rehires, etc., and preparing the necessary paperwork, appointment letters, Scheduled Payroll Authorizations, award notices, and onboarding checklists.
Serves as an liaison between the departments and central offices Planning & Budget, HR.
DUTIES AND RESPONSIBILITIES
Reviews and approves leave time entry for payroll processing Banner verifying time entered aligns with hours worked for employees biweekly.
Serves as the internal UKG ReadyKronos expert, communicating training and working with time managers to maximize system efficiency and proper use.
Investigates payroll issues and determines the necessary corrective measure to execute in alignment with University policies and/or labor agreements.
Collaborates directly with Shared Services stakeholders to ensure all HR procedures and deadlines are followed regarding payroll personnel, including the on/offboarding of employees, position changes, succession planning, raises, etc.
Initiates reviews and executes all HR documentation, i.e. Appointment letters, SPAs, Personnel Requisitions, etc.
Serves as the internal labor expert by providing management and oversight of the labor budgets for Facilities Management and CTS totaling in excess of $23M and nearly 300 FTEs & PTEs in a variety of position types, including but not limited to: • Union • Non-union • Exempt • Professional • Eligible for overtime • Non-exempt • Student workers • etc.
Performs any necessary corrective measures to ensure budget accuracy, including but not limited to: • Budget transfers and journal entries • Labor expenses are allocated correctly
Shares findings with key stakeholders and Shared Services Director, providing any recommendations and strategies to maintain proper financial stewardship.
Assists with Shared Services daily operations, including: • Assisting in managing the Shared Services workspace in TeamDynamics • Monitoring ticket requests and executing to completion • Performing Shared Services processing, including but not limited to: • Departmental chargebacks • Invoicing • Reconciliation • Ordering • etc.
Assists with other duties as assigned.
Performs quarterly distribution to IUEO Local 95 members education fund, processes invoices for Concentra pre-employment tests, tracks probationary period for union members, and notifies appropriate parties as to milestone leave time earnings, i.e. 90 days, 120 days, 180 days.
Completes other duties as assigned.