SharePoint / Teams Systems Administrator

SharePoint / Teams Systems Administrator

Salary

$88,363.00 - $116,279.00 Annually

Location

Civic Center, 150 E Main Street Hillsboro, OR 97123, OR

Job Type

Full Time

Job Number

2027-46

Department

Information Services

Division

INFORMATION SERVICES

Opening Date

10/27/2026

Closing Date

11/15/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

Position overview

The City of Hillsboro's Information Services Department helps City teams use technology to work efficiently, manage information responsibly, and better serve the community. We partner with departments across the organization to improve processes, support collaboration, and strengthen information governance.

About the Role

We are seeking a SharePoint/Teams Systems Administrator to manage and maintain the City's Microsoft 365 collaboration environment, with a focus on SharePoint Online, Microsoft Teams, and OneDrive. This position is centered on system configuration, maintenance, monitoring, security, and troubleshooting.

As part of the Systems Development Team, you will evaluate platform updates, investigate technical issues, review system activity and permissions, and consider how changes may affect an organization of approximately 1,000 users. You will also help to implement and support portions of the city's Information Management Strategic Program as it relates to the city's SharePoint and Teams environments, helping to improve how digital information is organized, accessed, retained, and protected.

Success in this role calls for hands-on Microsoft 365 application administration application experience, sound judgment, and the ability to communicate technical information and collaborate with people across the organization.

What You'll Be Doing

• System administration and maintenance - Configure, maintain, monitor, and troubleshoot SharePoint Online, Microsoft Teams, OneDrive, and related Microsoft 365 services including OneDrive and Purview.
• Platform updates and technical problem-solving - Stay current with Microsoft 365 service changes and regular updates; evaluate potential impacts, resolve system issues, and help maintain reliable performance.
• Security and permissions - Review system activity and reports, manage permissions, and support security controls that protect information while maintaining appropriate access.
• Records and information management - Help implement technical elements of the City's records management initiatives, including evaluating and configuring capabilities such as Microsoft Purview.
• Department and technical team collaboration - Work with departments, the service desk, and other Information Services partners to understand needs, investigate escalated issues, and configure systems that support City operations.
• Technical documentation and vendor coordination - Maintain system procedures and technical guidance; coordinate with vendors on troubleshooting and technical solutions.
• Projects and improvements - Contribute to organization-wide Microsoft 365 improvements, governance standards, and reporting or analytics efforts.

Current & Upcoming Projects

• Records management modernization - Help support the Records and Information Management Strategic Program by helping implement technology solutions for digital records governance and compliance as it relates to the city's SharePoint, Teams, and OneDrive environments.
• Microsoft 365 governance - Refine standards for SharePoint, Teams, and OneDrive configurations, permissions, security, and information management.
• Post-migration improvements - Continue optimizing collaboration tools following the City's move from on-premises SharePoint to SharePoint Online.
• Reporting and analytics - Partner with the Systems Development Team to support reporting and data insights through Power BI and related tools.

For more details, please click on this link for job classification description: Information Services Administrator

Acceptable Experience and Training

Associate's degree in Computer Science or a closely related field and three years of experience related to the area of assignment. An equivalent combination of education and experience may be considered.

Technical Expertise

• Microsoft 365 administration - Experience supporting and configuring Microsoft SharePoint Online, Teams, and OneDrive or similar collaboration platforms.
• Information security - Experience implementing practices that protect the confidentiality, integrity, and availability of information in supported systems.
• Analytical problem-solving - Ability to investigate technical issues, identify root causes, assess organization-wide impacts, and develop practical solutions.
• Collaboration and communication - Ability to work effectively with colleagues, departments, and vendors and explain technical concepts clearly.

Licensing & Certifications

This position requires a valid driver's license and safe driving record, the ability to pass an extensive background investigation, and Law Enforcement Data System (LEDS) certification.

Preferred Qualifications

Experience using PowerShell, Python, JavaScript, Power Automate, and/or HTML for system customization, automation, or related technical work and certifications in the following -

Microsoft 365 Certified Teams Administrator Associate (MS-700), Microsoft 365 Certified Administrator Expert (MS-102), or Microsoft Certified Information Security Administrator Associate (SC-401), are preferred, but not required.

Additional Information

Why Join Us?

• Citywide impact - Help keep collaboration and information management systems running securely and effectively for approximately 1,000 City users.
• Meaningful modernization work - Contribute to improving Microsoft 365 governance and the City's evolving records management practices.
• Collaborative team - Work alongside technical professionals who value shared knowledge, thoughtful problem-solving, and reliable public service.
• Benefits and professional growth - Build enterprise system administration experience while taking advantage of the City's employee benefits and retirement programs.

When you join our team, youll enjoy:

• Competitive pay with City contributions to PERS retirement
• Comprehensive medical, dental, and vision coverage
• Paid time off for vacation, personal, sick leave, and holidays
• Deferred compensation match and HRA VEBA contributions to boost your future savings
• City-paid life, AD&D, and long-term disability insurance
• Extra perks like bilingual pay incentives and wellness reimbursements
• Free TriMet annual Hop pass and SHARC and Hidden Creek Community Center recreation access for you and your immediate family
• Paid time off to volunteer in the community through Hillsboro Helps
• Ongoing professional development and training opportunities
• A supportive workplace that values work/life balance and employee wellness

To learn more about our robust benefits package, please visit our Benefits Page.

Bilingual Incentive Pay Available

Employees who can demonstrate the ability to speak Spanish, ASL, or any other language spoken by over 10% of the City residents as documented by the most recent U.S. Census, will receive a monthly 3% premium pay. The incentive is only paid on hours in paid status. Proficiency will be determined by a City-administered test.

For additional information about City employment benefits, see the City of Hillsboro's Salary, Benefits, and Employee Resources page.

Work Schedule & Location

This is an onsite position in Hillsboro, Oregon. The anticipated regular schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., with occasional work outside regular business hours to support system needs.

Anticipated Recruitment Timeline

Posting opensTuesday, October 27, 2026Application deadlineSunday, November 15, 2026, 11:59 p.m. PacificApplication reviewDecember 8, 2026First-round virtual interviewsDecember 16-18, 2026Second-round in-person interviewsWeek of January 4, 2027Final selectionJanuary 2027

Dates are tentative and may change based on City needs.

Our Commitment to an Inclusive Workplace

Hiring a workforce that reflects the diverse community we serve is essential to delivering exceptional City services and programs. The City of Hillsboro is committed to creating and supporting an inclusive and welcoming environment where employees can thrive. We value, respect, and empower employees as unique individuals with authentic voices and diverse ideas.

Experience to Highlight in Your Application

Resumes and cover letters are not accepted for this recruitment. Your qualifications will be evaluated based on the information provided in your application and responses to the supplemental questions.

Please clearly describe your hands-on experience administering, configuring, and troubleshooting SharePoint Online, Teams, OneDrive, or similar collaboration systems. We encourage you to include examples of security and permissions administration, system updates or change management, records management technology, and complex technical problems you have solved.

When sharing examples, explain your specific role, the actions you took, and the outcome. This information will help our application reviewers understand your qualifications and determine which candidates will move forward in the recruitment process.

City of Hillsboro is proud to offer robust benefit packages to employees. Please check out our Salary and Benefits page for benefit guides for our non-represented full-time employees and part-time employees. Benefits may vary for positions identified in Police, Fire, and Library collective bargaining agreements, which can also be found on the Salary and Benefits page.

01

Application Requirements

Before submitting your application, please confirm that you understand the following:

• Complete all sections of the online application. Incomplete applications may not be considered.
• Resumes and cover letters ARE NOT reviewed. Be sure all qualifications and experience are included in the application itself.
• Only Veterans' Preference and required position-specific certification documents (if applicable) will be reviewed as attachments.
• Complete your application and supplemental responses in English. Materials submitted in another language may not be translated during the review process.

Do you understand and acknowledge these requirements?

• Yes
• No

02

PowerShell Proficiency: Please rate your proficiency with PowerShell scripting based on the following scale:

• No Experience - I have not used PowerShell before.
• Beginner - Limited exposure; can run basic scripts but have little or no experience writing them.
• Intermediate - Can write and modify simple scripts to automate tasks (e.g., user account management, system configuration).
• Advanced - Can develop complex scripts for automation, troubleshooting, and system administration tasks across multiple environments.
• Expert - Extensive experience scripting advanced automation processes, integrating with APIs, and optimizing system workflows.

03

Python Proficiency: Please rate your proficiency with Python based on the following scale:

• No Experience - I have not used Python before.
• Beginner - Basic understanding; can write simple scripts and work with basic data structures.
• Intermediate - Can develop functional scripts, work with libraries (e.g., Pandas, NumPy), and automate tasks.
• Advanced - Can build complex applications, integrate with databases, and optimize performance.
• Expert - Extensive experience with software development, automation, and advanced libraries such as Flask, Django, or machine learning frameworks.

04

JavaScript Proficiency: Please rate your proficiency with JavaScript based on the following scale:

• No Experience - I have not used JavaScript before.
• Beginner - Understands JavaScript fundamentals (variables, loops, functions) but has limited hands-on experience.
• Intermediate - Can write JavaScript code for web development, manipulate the DOM, and work with APIs.
• Advanced - Proficient in modern JavaScript (ES6+), asynchronous programming, and frameworks like React or Node.js.
• Expert - Deep expertise in JavaScript development, performance optimization, and large-scale application architecture.

05

The following three questions are intended to help us understand your relevant technical experience.

For each question, please provide a specific example of your experience, including your role, the work you performed, and the outcome. You may include web links to support your responses, if relevant.

If you do not have experience in a particular area, please indicate that in your response.

Do you understand these instructions?

• Yes
• No

06

1. Microsoft 365 Administration

Describe your experience configuring or administering SharePoint Online, Microsoft Teams, OneDrive, or similar collaboration platforms for team or organization-wide use. Include a specific example of your work.

07

2. File Sharing and Access Management

Describe your experience managing file-sharing systems, such as OneDrive or similar platforms. Include an example involving access permissions, information security, or technical troubleshooting.

08

3. Records Management

Describe your experience administering systems that support records management initiatives. Include a specific example of your work.

09

Describe your experience using Power Automate, PowerShell, and/or JavaScript to support system administration, automate processes, or solve technical problems.

Please include your experience with Power Automate, if applicable. You may also highlight your experience with PowerShell and/or JavaScript. If you have not used Power Automate, please indicate that in your response.

Provide at least one specific example of how you have used one or more of these tools. Include the purpose of the project or task, your specific responsibilities, the actions you took, and the outcome. If you do not have experience with any of these tools, please indicate that in your response.

10

The hiring cadence for this position consists of several interviews, beginning with virtual Teams meeting(s) and ending with an in-person interview. Are you willing and able to attend an in-person interview in Hillsboro Oregon?

• Yes
• No

11

This role is designed to be performed onsite in Hillsboro OR. The candidate selected for this role will be expected to work in the office. If you are selected for this position, are you willing and able to work full-time and onsite in Hillsboro Oregon?

• Yes
• No

12

While this role is designed to operate primarily during regular business hours (Monday - Friday 8 AM - 5 PM), there may be an occasional need to work outside of those hours. Do you anticipate having the flexibility to be able to work some non-traditional hours within reason?

• Yes
• No

Required Question

Employer City of Hillsboro

Address 150 East Main St.

Hillsboro, Oregon, 97123

Phone 503-681-6455

Website http://www.Hillsboro-Oregon.gov