Small Business Administrator

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story:' https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

The Small Business Administrator will support all HDR business groups in ensuring compliance with applicable Small Business Program requirements and project compliance responsibilities under the direction and training of the National Small Business Program Manager. This position performs a broad range of administrative, data analysis and report preparation, compliance, outreach, and documentation duties in support of small business subcontracting goals on proposals and contract compliance for active/awarded projects.

The Small Business Administrator will work closely with Federal Services Group (FSG) Subcontracts, FSG Contracts, and Contract Managers/Project Managers (CMs/PMs) to assist with project compliance requirements, reporting responsibilities, maintain accurate records, support Good Faith Efforts, assist with locating small business suppliers, and promote meaningful small business participation in accordance with federal, state, city, and county program requirements.

Primary Responsibilities

• Generates federal and nonfederal data and prepares reports to be reviewed by CMs/PMs and submitted to clients.

• Supports federal and nonfederal report submittals to clients.

• Supports subcontracting plan development.

• Performs periodic audits on business classification of suppliers, and sourcing processes and procedures to ensure compliance with the Small Business Program.

• Reviews small business profiles received from HDR's online Supplier Registration, conducts verification, and maintains HDR's supplier database.

• Coordinates with the Subcontract Administrators related to supplier Representation and Certifications and other supplier related information.

• Coordinates with Contract Administrators related to new awards, modifications, contract completion, and other contract related information.

• Maintains the Small Business Program contract files and records on the Small Business Program SharePoint site.

• Provides market research support to identify small and socioeconomic business concerns.

• Prepares company subcontracting performance trends and charts.

Preferred Qualifications

• Advanced degree (MS/MBA/JD)

• Bachelor's degree and 2 or more years of related experience; or minimum of 5 years of related experience in lieu of a degree

• Relevant industry experience and knowledge of FAR/DFARS

• Relevant industry certifications

• Ability to interface effectively with internal and external customers

• Ability to work both independently and in a team environment

• Effective time management and prioritization skills

• Data analytics and attention to detail

• Computer proficiency - Microsoft Office 365 (Outlook, Work, Excel, PowerPoint), SharePoint, ERP system

• Must be a US citizen or US permanent resident

Required Qualifications

• Professional, self-motivated, well-organized and detail-oriented with the flexibility and ability to prioritize and handle multiple tasks in a fast-paced environment
• Ability to work independently and meet deadlines, with minimal management oversight
• Excellent writing and people skills
• Strong organizational skills
• Proficient with Microsoft Office software, especially Excel
• An attitude and commitment to being an active participant of our employee-owned culture

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ , People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.