Small Claims Division - Scheduling Clerk

Allen County

Job Description

SCHEDULING CLERK

Department: Superior Court- Small Claims Division FLSA Status: Non-exempt

Classification/Level: B2 Date: 5/2023

Under the direction of the Small Claims Division Magistrate, the Scheduling Clerk is responsible for filing and scheduling new claims. This is an employee-at-will position. This position is covered under the Superior Court Employee Handbook.

ESSENTIAL FUNCTIONS:

• Responsible for scheduling all Small Claims hearings.
• Responsible for processing Alias Claims, proceeding supplemental, and Contempt of Court filings.
• Prepares and reviews the daily judicial court calendar.
• Responsible for answering the phones, giving directions, and responding to procedural questions from office visitors.
• Prints and posts court calendars.
• Responsible for typing orders and docket entries and pulling files for claims.
• Performs all other duties as assigned, including overtime as required.

REQUIREMENTS:

• High School Diploma or GED
• Strong customer service skills
• Ability to use Quest, Odyssey, protective order registry, and other court related software preferred
• Strong organizational skills
• Ability to work in the midst of frequent interruptions
• Ability to maintain strict confidentiality
• Ability to use scanner, copier, fax, multi-line telephone and other job related equipment
• Strong computer skills with the ability to use Microsoft Office and other job related software

DIFFICULTY OF WORK:

The Scheduling Clerk routinely schedules Alias Claims, proceeding supplemental, and Contempt of Court filings. Knowledge of prescribed procedures and routines are required when scheduling all Small Claims filings.

RESPONSIBILITY:

The Scheduling Clerk follows standardized practices and procedures when preparing and reviewing the daily judicial court calendar. Errors in work are revealed through adverse effects on subsequent operations.

PERSONAL WORK RELATIONSHIPS:

The Scheduling Clerk works with judicial staff, attorneys, the Sheriff Department, other professionals, and the general public when serving as the Scheduling Clerk for the Small Claims Division of Allen County Superior Court.

WORKING CONDITIONS:

The Scheduling Clerk works in a standard office setting with frequent sitting and some lifting of up to twenty pounds, bending, pushing and/or pulling loads, reaching over head, kneeling, and crawling. Some typing, monitoring equipment, and exposure to noise and frequent attention to detail are to be expected.

SUPERVISION:

None

LICENSING:

None

IMMEDIATE SUPERVISOR:

Small Claims Magistrate

HOURS:

Monday-Friday; 37.5 hours/week; Overtime as required

EEO CATEGORY:

0106

WORKERS'S COMP CODE:

8820

Please complete the application accurately and thoroughly. A resume is optional. Remember to save and submit your application. If applying for multiple positions, submit a separate application for each one. Youll receive an email confirmation once your application is received. Due to the high volume of applications, further communication will only occur if youre selected for an interview.

We are an Equal Opportunity Employer (EEO). Accordingly, all qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, age, disability or medical condition, national origin, and veteran status, and all other categories protected by federal, state, and local anti-discrimination laws. Reasonable accommodations for persons with a known disabling condition will be considered in accordance with State and Federal Law.