Our Client, a Building Technology and Software Services company, is looking for a Soft Services and Compliance Supervisor (Coordinator) for their Long Beach, CA location.
Responsibilities:
Oversee development, and partake, in all customers related reports including Monthly, Quarterly, and Annual.
Oversee, or complete, collection of all information; maintain organized databases of information and format a presentable report by required delivery date.
Provide contract booking documents such as subcontracts, PO’s, invoice collection and tracking, and other finance related matters.
Ensure all Statutory Compliance regulations are met, including but not limited to: Elevator Permits, Life Safety features, CUPA, OSHA, AQMD, Etc.
Maintain CMMS database including equipment history, status, work order management, preventative maintenance scheduling.
Oversee Custodial and Landscaping Contracts, quality of work, and communications
Effectively communicate with customers, clients, and vendors to promote healthy working relationships and atmosphere
Assist with oversight in PO generation, invoice payment and subcontractor invoice submission
Provide research, problem solving, and insight into increasing business processes and efficiencies.
Provide a professionally maintained office environment.
Responsible for product orderings and inventory.
Attend and document meetings during all project phases at various sites
Perform other duties necessary to provide general administrative support to the O&M team
Other duties as assigned
Requirements:
Bachelor’s degree or equivalent education preferred
Five years working experiences related to contract compliance, facility management, and reporting generation or oversight
Computer skills to include word processing, spreadsheet, project scheduling tools, desktop publishing and database applications.
Proficiency in Microsoft Office Suite, MS Outlook, spreadsheets and data entry required.
Ability to work with different personalities and promote a healthy work environment.
Ability to work independently.
Good organizational skills with attention to detail.