Spec II, Planner/Scheduler (Collections)

POSITION TITLE: Spec II, Planner/Scheduler (Collections) (Full-Time Regular) (Classified)

REQUISITION #: req8675

DEPARTMENT: One Water Field Operations

LOCATION: UTILITIES SERVICE CTR - BLDG A

BENEFIT CATEGORY: Classified (Non-CBU) Classified Employee Benefit Highlights

EMPLOYMENT TYPE: Full-Time Regular

FLSA STATUS: Non-Exempt

ANNUAL SALARY RANGE: $57,264.00 - 95,440.00 (Salaries are paid biweekly)

ANNUAL ANTICIPATED HIRING RANGE: $70,000.00 - 85,000.00 (Salaries are paid biweekly)

SELECTION PROCESS: Application deadline is 11:59 p.m. MT on 11/18/2026. At the City, we are focused on finding the strongest candidate for the role, and we recognize that excellence can come from a wide variety of experiences and paths. When reviewing applications, we consider an equivalent combination of knowledge, skills, education, and lived experiences that align with the minimum qualifications. If you are interested in this opportunity, we encourage you to view your background broadly and highlight the skills and experiences that best prepare you for the role.

The City of Fort Collins is a bias-conscious employer. We ask that you please avoid the use of photos when submitting a resume and/or an application for employment. You will receive an email acknowledgment when you have successfully submitted an application. Your completed application will be forwarded to the hiring manager. You will be notified if you are selected for further testing or interviews. Please keep your contact information up-to-date. The status of your application will be updated in your applicant profile.

Post-Offer Requirements

• Background check (Background checks are considered in relation to the responsibilities and requirements of the position)

While the City of Fort Collins offers many remote and/or hybrid positions, all remote or hybrid work must be performed in the state of Colorado.

Why Work For the City of Fort Collins?

• Medical, dental, vision (for self, spouse, domestic partner, children) - eligible on the 1st of the month following date of hire
• Paid vacation, paid holidays, sick leave, and additional one-time bank of 40 PTO hours for new, full-time, Classified and Unclassified Management hires
• Retirement + company contributions - after 6 month probation period and immediate vesting
• Flexible spending: Medical expenses FSA, dependent FSA or both
• Employee Assistance Program: counseling, legal, financial assistance
• Life insurance, short-term and long-term disability
• Wellness program, workout facilities
• Employee/family onsite health clinic
• Learning and development opportunities at all levels in the organization with opportunities for career mobility
• Collaborative work environment

To learn more about The City of Fort Collins and Our Community, please read Our Community and Our Organization Brochure

Job Summary

This second-level practitioner coordinates and optimizes the lifecycle management of the organization''s physical infrastructure and assets, applying working knowledge of maintenance management systems and established asset management practices. This position analyzes options and identifies solutions for tasks of variable complexity, developing and managing maintenance plans and schedules, ensuring asset data integrity and supporting decision-making through spatial analysis and reporting tools. The role exercises judgment in defined situations and seeks guidance on more complex or unusual variables, working under moderate supervision and collaborating with field operations, maintenance staff and other departments to co-create solutions supporting strategic asset management initiatives.

Essential Duties and Responsibilities

• Partners with field operations and maintenance leaders to plan, prioritize, schedule and coordinate construction and maintenance activities. Coordinates workforce availability, materials and operational requirements to support the safe, efficient and timely execution of work.
• Develops and manages preventative, predictive and reliability-centered maintenance programs. Evaluates asset performance, analyzes key performance indicators, forecasts maintenance needs, conducts gap assessments and supports root cause analyses to improve asset reliability, maintenance practices and safety.
• Serves as a resource for assigned maintenance management and geographic information system functionality. Manages work orders and asset information, supports the data collection and provides training and guidance to staff on related tools.
• Maintains asset inventory, master data and equipment history in the maintenance management system. Applies established asset management governance, policies and standards to support accurate, consistent and reliable asset information.
• Analyzes asset and maintenance data in maintenance management, geographic information and business intelligence platforms to identify trends and support planning and operational decisions. Develops and maintains reports, dashboards and maps that communicate asset performance, maintenance needs and operational needs.
• Identifies and documents business and operational requirements into functional and technical specifications; develops and maintains workflows, process maps and standard operating procedures to support efficient and effective business operations.
• Communicates with City partners to investigate, troubleshoot and resolve issues, while ensuring timely resolution.
• Partners with field operations and maintenance leaders to support the tactical asset management plan. Promotes consistent application of asset management practices, governance requirements and operational standards within assigned areas.
• Reviews completed work orders for compliance with governance requirements and operational standards rejecting or returning work that does not meet criteria for correction prior to closeout.
• Partners with peers to support workforce resiliency through cross-training, standardized processes and shared operational knowledge.

This job description is a living document and may not be all-inclusive; employees are responsible for other duties as assigned.

Job Competentcies

City-Wide

Value Differences: Effectively interacts and works with people of diverse identities, perspectives and cultural backgrounds.

Nimble Learning: Demonstrates a commitment to continuous learning and development.

Teamwork: Establishes and maintains effective working relationships with City employees, external partners and the community.

Processing Text: Reads and comprehends policies, regulations, rules and standard operating procedures.

Communication: Speaks and writes clearly and concisely.

Technology: Utilizes routine computer programs and systems, such as: email, word processing, spreadsheets and presentation tools.

Practitioner

Decision Making: Applies judgment in defined situations. Seeks guidance for variables.

Complexity: Analyzes options and identifies solutions.

Business Acumen: Grasps program purpose and supports efficiency.

Resource Management: Understands proper use and availability of resources.

Collaboration & Engagement: Focuses on navigating internal procedures with customers and sharing information to complete assigned tasks.

Specific Knowledge: Applies knowledge of specific subject matter and applying principles with some guidance.

Organizational Impact: Identifies efficiencies and recommends operational improvements.

Ensure Accountability: Holds responsibility for own outcomes.

Job Specific

• Advanced knowledge of water, wastewater, drainage and metering systems.
• Working knowledge of enterprise asset management principles, asset lifecycle management, reliability-centered maintenance and computerized maintenance management systems, including the use of geographic information systems to support asset data management, maintenance planning, reporting and decision-making.
• Advanced knowledge of construction techniques, methods, materials, practices and equipment related to water field facility maintenance and construction activities.
• Working knowledge of local, workplace safety and environmental laws, procedures and policies.
• Foundational skill in basic math and the use of database and mapping software.
• Working ability to read and interpret engineering plans and specifications, maps and blueprints.

Minimum Qualifications

Years: 6 years of related experience/education

Type of Specific Experience/Education: Utility Operations, Asset Management and use of computerized maintenance management system.

Certifications/Licensures/Specialized Training to Obtain

• Valid driver license.
• Colorado Class 1 Water Distribution and/or Collection System Operator Certification, or Water Treatment D Certification, or the ability to obtain the required certification within three (3) years.\
• IBM Maximo Planner/Scheduler Level III Certification, or the ability to obtain certification within three (3) years.

The City of Fort Collins will make reasonable accommodations for access to City services, programs and activities and will make special communication arrangements for persons with disabilities. Please call (970) 221-6535 for assistance.

Notice Regarding Medical and/or Recreational Marijuana Use

Because the possession and use of marijuana, whether for medical use or otherwise, constitutes a federal offense and because the City is a drug free workplace, the City will not accommodate the medical use of marijuana and enforces written policy prohibiting working for the City while marijuana is in the body. The fact that state law recognizes medical marijuana as a prescribed, or otherwise permitted, medication does not alter or otherwise change this policy.

The City is committed to equal employment opportunity for all applicants and employees. Employment decisions will comply with all applicable laws prohibiting discrimination in employment. The City does not tolerate behavior that results in the terms and conditions of employment being adversely impacted based on an employee's protected status, or any behavior that violates this policy.

Consistent with the City's respect for the rights and dignity of each employee, the City is committed to providing a work environment that is free from unlawful discrimination and harassment. The City prohibits discrimination or harassment based on protected characteristics, including race, color, national origin, ancestry, creed, religion, sex, sexual orientation (including perceived sexual orientation), gender, gender identity, gender expression, disability, age 40 years or older, pregnancy or related condition, military, veteran status or uniformed service member status, genetic information, marital status or any other status protected under federal, state or local law.

The City is committed to providing a healthy and safe work environment. In addition to the City's commitment to equal opportunity employment, the City strictly prohibits discrimination or retaliation against an employee who raises any reasonable concern about workplace violations of government health or safety rules or a significant threat to the health or safety of City employees or the public, if the City controls the workplace conditions giving rise to the threat or violation.

Note: Some information in your application may be public information under the Colorado Open Records Act.