Special Education Office Clerk (POOL)

Primary Purpose: The Special Education ARD Clerk will assist in ensuring ARD/IEP meeting compliance. The incumbent will work

in

collaboration

with

the

Special

Education

Department

and

campus

staff

to

coordinate

and

plan

ARD

meetings.

The

Special

education

ARD

Clerk

will

contact

the

parents

to

schedule

meeting

arrangements

at

a

mutually

agreeable

time,

to

increase

parent

participation,

and

ensure

campus

and

district

staff

are

accurately

invited

and

properly

informed

of

all

meetings. Qualifications: Education/Certification: High school diploma or equivalent Bilingual is preferred Special Knowledge/Skills: Demonstrated knowledge of Excel Spreadsheets, Google Calendar, Google Docs Excellent oral and written communication, organization, and interpersonal skills required Demonstrated ability to utilize telephone etiquette Ability to work independently as well as part of a team Ability to work in a semi-supervised setting Can manage multiple tasks at one time Self-starter Experience: Secretarial experience in a demanding setting- preferred Knowledge of Special Education rules and regulations-preferred Ability to speak Spanish is preferred Major Responsibilities and Duties: Program Management Channelview ISD 11/2025 Page | 1

Special Services District Clerk

Compliance Specialist

Assigned Campus

Non-Exempt

187 Days / 10 Months

CP 02

1.

Collaborate

with

the

Special

Education

team

on

scheduling

ARD

meetings

in

a

timely

manner.

2.

Prepare

and

maintain

ARD

meeting

calendar

for

assigned

campus

and

notify

all

appropriate

staff

and

attendees

of

changes/cancellations

of

meetings.

3.

Meet

all

timelines

within

TEA

and

District

guidelines

for

annual

meetings,

evaluator,

and

campus

requested

meetings.

4.

Maintain

knowledge

of

the

Special

Education

Student

Data

Management

System.

5.

Attend

District

staff

development

and

Special

Education

Meetings.

6.

Interpret

ARD

and

other

meetings

when

requested.

7.

Cover

classes

when

needed

for

teacher

participation

in

meetings.

8.

Prepare

all

necessary

documentation

(parent

notification

of

meetings,

district

forms,

and

other

submissions

as

necessary.)

9.

Obtain

parent

and

campus/district

staff

signatures

within

the

Special

Education

Data

Management

System.

10.

Compile

and

maintain

ARD/FIE

timeline

reports

from

the

Special

Education

Data

Management

system

to

ensure

all

ARD

meetings

are

scheduled

within

timelines.

11.

Comply

with

policies

as

established

by

Federal

and

State

Law.

State

Board

of

Education

and

Local

Board

policy

in

the

areas

of

special

education

duties

(ARD

meeting

timelines,

parent

notification,

etc.)

12.

Comply

with

all

district

and

local

campus

routines

and

procedures.

School Climate & Improvement 13.

Present

as

a

positive

role

model

for

students

that

supports

the

mission

of

the

school

district.

14.

Comply

with

all

district

and

local

campus

routines

and

procedures.

15.

Participate

in

required

professional

development

and

meetings,

and

follow

all

year-end

procedures

related

to

job

assignment.

Other 16.

Perform

any

other

duties

assigned

by

the

Executive

Director,

Coordinator

or

Compliance

Specialist.

Additional

duties

assigned

during

the

work

week

as

may

be

specified

on

addendum

if

applicable

Channelview ISD 11/2025 Page | 2

Supervisory Responsibilities: None Mental Demands/Physical Demands/Environmental Factors: Environment: Regular district-wide travel; exposure to childhood communicable diseases; good general health and stamina. Mental Demands: Ability to communicate effectively and maintain emotional control under stress. Demonstrate

effective

time-management

and

organization

skills.

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and

duties

that

may

be

assigned

or

skills

that

may

be

required.

Signature

Printed

Name

Date

Channelview ISD 11/2025 Page | 3