Specialist - Purchasing

Purchasing - Specialist - Purchasing

Specialist - Purchasing

Purchasing

Support/Hourly - Position - Purchasing

Job Number 0000765593

Start Date

Open Date

Closing Date

ROLE AND PURPOSE:

To facilitate the smooth operation of the Purchasing Department by applying good public relations skills, good organizational skills, accurate data entry skills and general office skills.

QUALIFICATIONS:

Education/Certification:

? High School Diploma/GED from an accredited institution, required.

? Courses in data entry, spreadsheet application or other technology related subjects preferred

Experience:

? One year experience in a purchasing position, school district or governmental purchasing experience, preferred

MAJOR RESPONSIBILITIES AND DUTIES:

I. ADMINISTRATION AND FISCAL/FACILITIES MANAGEMENT:

? Assist in preparing cost projections for furniture, fixtures and equipment (FF&E) for all new campuses, additions and remodeling projects.

? Assist in budgeting and planning for FF&E for all new campuses, additions and remodeling projects.

? Make necessary field trips to evaluate FF&E needs for all campuses, additions and remodeling projects

? Assist in preparing budgets for FF&E for all new campuses, additions and remodeling projects.

? Write bid specifications and prepare bids for FF&E for new construction and remodeling projects.

? Prepare bid tabulations for FF&E bids.

? Evaluate bids and make recommendations for FF&E projects.

? Prepare purchase orders for FF&E projects.

? Resolve problems with FF&E orders.

? Monitor cost and expenditure for FF&E orders.

? Analyze and process purchase orders for selected locations

? Maintain vendor files and prepare bid files for storage

? Maintain approved vendor/single source listing

? Assist in bid openings

? Maintain good working relationships with vendors, customers, support services, administration personnel and all other school district personnel.

II. OTHER DUTIES:

? Other duties as assigned by the Director of Purchasing.

III. SUPERVISORY RESPONSIBILITIES:

? None.

IV. EQUIPMENT & SOFTWARE SKILLS:

? Personal computer, printer, fax machine, copier, scanner, and calculator.

? Microsoft Office applications (Word, Outlook, Excel, PowerPoint, One Drive, etc.)

? Google Suite applications (Docs, G-Mail, Sheets, Slides, Drive, etc.)

V. WORKING CONDITIONS:

MENTAL DEMANDS / PHYSICAL DEMANDS / ENVIRONMENTAL FACTORS:

? Tools/Equipment Used: Standard office equipment including computer and peripherals; standard instructional equipment.

? Posture: Moderate standing; occasional kneeling, squatting, bending, and stooping

? Motion: Moderate walking

? Lifting: Regular light lifting and carrying (less than 15 pounds)

? Environment: Work inside and outside (exposure to sun, heat, cold, and inclement weather); exposure to noise

? Mental Demands: Work with frequent interruptions; maintain emotional control under stress,

with frequent interruptions.

Duty Days 243

Pay Grade Admin Support 6