Sr. Administrative Assistant

Ocular Therapeutix, Inc. (NASDAQ:OCUL) is a biopharmaceutical company focused on the formulation, development, and commercialization of innovative therapies for diseases and conditions of the eye using its proprietary bioresorbable hydrogel-based formulation technology, ELUTYX. Ocular Therapeutix has built a robust product pipeline of drug delivery solutions developed to reduce the complexity and burden of the current standard of care and position itself to become a leader in the ophthalmic space.Outside of the ophthalmic realm and behind the doors of our headquarters in Bedford, MA, we strive to build a strong culture where employees can flourish and achieve their career goals. We encourage out of the box thinking, cross-functional collaboration, and creativity.

Position Summary:

Sr. Administrative Assistant in our Bedford, MA office will support up to three executives and their departments, external stakeholders, and internal teams. This role involves high-level administrative duties such as managing calendars, proactive approach to problem-solving with strong decision-making capability, creating and editing presentations, coordinating domestic and international travel, organizing meetings, processing expense reports, and general office operations. It will also entail helping with local corporate events that take place throughout the year.

Principal Duties and Responsibilities include the following:

• Provide high-level administrative support three senior executives, including calendar management, communication coordination, and organizing internal and external meetings.
• Coordinate domestic and international travel logistics, including air, ground transportation, and lodging, for senior executives, with a focus on efficiency and cost-effectiveness.
• Handle complex scheduling for off-site meetings, negotiate with venues, and ensure all logistical needs are met.
• Process invoices, purchase orders, and expense reports, ensuring accuracy and compliance with company policies.
• Manage and organize confidential and sensitive information for the C-suite, ensuring compliance with legal and ethical standards.
• Demonstrate advanced proficiency in Microsoft Office and various business software, with the ability to adapt to new tools and technologies as needed.
• Manage office supply orders and ensure remote offices for executives are adequately supplied and maintained.
• Actively contribute to special projects as needed, supporting cross-functional teams and assisting with administrative training when required.

Role & Organizational Context:

• The role exists within a dynamic, fast paced, and matrixed organization, requiring a flexible and proactive approach to supporting senior executives.
• It is an onsite position in our Bedford, MA office
• The associate will need to demonstrate exceptional organizational and communication skills to manage daily changing priorities and interactions with high-level stakeholders across the company.

Qualification Requirements:

Education: Bachelor’s Degree or equivalent required.

Experience:

• Minimum of 5-7 years of senior-level administrative support experience, preferably in a pharmaceutical or biotech setting.
•  Proven experience in coordinating both domestic and international travel, with a strong ability to manage complex schedules.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and a high level of confidence in learning new software systems for databases and spreadsheets.
• Excellent written and verbal communication skills, with strong proofreading, editing, and business correspondence capabilities.
• Exceptional organizational skills, with the ability to manage multiple tasks and prioritize effectively under tight deadlines.
• Strong ability to handle confidential and sensitive information with discretion and professionalism.
• Demonstrated ability to work effectively in a matrixed environment.

Key Characteristics:

• Proactive, customer service-focused, flexible, approachable, and diplomatic.
• Capable of working independently while also collaborating with multiple departments and teams.
• Highly detail-oriented with strong initiative and a self-motivated work ethic.
• Ability to work well under pressure, adapt to rapidly changing priorities, and meet deadlines effectively.

Ocular Therapeutix is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding nondiscrimination. Ocular Therapeutix provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or status as a veteran. For information on how Ocular Therapeutix collects, stores, and utilizes candidate information please see our privacy policy found at https://www.ocutx.com/privacy-policy/. For the Privacy Notice for California Job Applicants, please see CCPA Applicant Notice.