Sr Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com.

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Horsham, Pennsylvania, United States of America

Job Description:

We are searching for the best talent for a Sr. Administrative Assistant. This hybrid role will be in Horsham, PA.

An internal pre-identified candidate for consideration has been identified. However, all applications will be considered.

About Innovative Medicine
Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.
Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine

In this role, you will provide administrative support to executives and internal teams in a fast-paced, collaborative environment. You will manage routine tasks and adapt to changing needs while maintaining accuracy, timeliness, quality, professionalism, and discretion.

Key Responsibilities

• Manage complex, frequently changing calendars and schedule meetings with internal and external partners.
• Prepare confidential presentations, memos, correspondence, and expense reports; record and organize data and supporting documentation. Communicate professionally with employees, management, external business contacts, and vendors.
• Maintain files, documents, and navigation maps in Teams groups.
• Partner with internal teams to develop and distribute pre-reads and training materials.
• Arrange domestic and international travel.
• Track communications and capture analytics.
• Use and identify innovative applications for technology platforms, including Excel, Outlook, PowerPoint, Word, web navigation, Concur, SharePoint, Teams, Global Connect, Workday, Our Source, and e-Marketplace.
• Administer Global Services Service Excellence & Experience engagements: manage statements of work and purchase orders, track expenditures and actual expenses in variance reports, process and reconcile invoices against monthly reports, and prepare periodic reports on purchase order status.
• Work independently without day-to-day guidance, applying critical thinking and sound judgment to resolve complex problems while maintaining strict confidentiality.
• Maintain the office environment and serve as the single point of contact for the AI Strategy and Execution and Customer Engagement Transformation groups.
• Demonstrate Johnson & Johnson’s Leadership Imperatives and Credo.
• Coordinate logistics for departmental and group meetings, including Town Halls, by arranging venues, catering, materials, audiovisual and technology support, and agendas.
• May review executives’ email and flag items requiring review or action.
• May provide backup support to the Executive Administrative Assistant to the Chief Commercial Data Science Officer.
• Manage external partner relationships and facilitate contracting as needed.

• The position is eligible to participate in J&J Flex, working 3 days in the office and 2 remote each week.

Education and Experience Requirements 

• High School/Secondary degree or equivalent required. 

• A minimum of 4 years’ experience in administrative or office support is required. 

• Basic knowledge of Microsoft Office applications (Outlook, Word, Excel, PowerPoint). 

• Strong written and verbal communication skills. 

• Ability to manage routine tasks independently and prioritize work effectively. 

• Up to 5% travel across U.S. sites is required.

 

This job posting is anticipated to close on 10/30/2026.

This position is overtime eligible.  

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. 

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

#LI-Hybrid

 

 

Required Skills:

 

 

Preferred Skills:

Accountability, Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Event Management, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Process Oriented, Professional Ethics, Travel Planning, Typing