Sr. Candidate Experience Coordinator

Echodyne is seeking a Sr. Candidate Experience Coordinator to join our fast-growing team. 

ROLE OVERVIEW

The Candidate Experience Coordinator helps create a welcoming, organized, and professional experience for candidates throughout the hiring process. Working closely with recruiters, hiring managers, and interview teams, this role coordinates interviews, communicates with candidates, and keeps recruiting activities running smoothly.

This position is ideal for someone who enjoys connecting with people, managing details, and keeping multiple priorities on track in a growing company.

RESPONSIBILITIES

• Coordinate phone, video, and onsite interviews across multiple calendars, accommodating candidate and interviewer availability.
• Serve as a primary contact for interview logistics, providing candidates with timely updates and clear instructions.
• Prepare interview schedules and coordinate meeting rooms, video links, visitor access, and candidate travel arrangements.
• Manage scheduling changes promptly and professionally, keeping candidates and interview teams informed.
• Maintain accurate candidate records, interview details, and recruiting activity in the applicant tracking system.
• Follow up with interviewers to support timely feedback and keep recruiters informed of outstanding items.
• Support job postings, recruiting events, career fairs, and employee referral activities.
• Partner with HR to support a smooth transition from accepted offer to onboarding.
• Compile routine recruiting reports and track scheduling activity, candidate feedback, and other established metrics.
• Identify opportunities to improve scheduling, communication, and the overall candidate experience.
• Handle candidate and employee information with care and confidentiality.

QUALIFICATIONS

• 6+ years of experience managing complex scheduling
• Experience with recruiting coordination, human resources, or similar administrative responsibilities.
• Strong organizational skills and attention to detail.
• Clear, professional written and verbal communication skills.
• A service-oriented approach and the ability to build positive relationships with candidates and colleagues.
• Proficiency with Microsoft Outlook, Teams, Excel, or comparable workplace tools.
• Sound judgment when handling confidential information and knowing when to escalate questions or concerns.
• Ability to adapt quickly when schedules and priorities change. 
• Experience using an applicant tracking system, preferably Greenhouse.

Echodyne's technology is export controlled by the U.S. Government and we must evaluate an applicant's eligibility to handle export-controlled information or obtain required Government authorizations.  Therefore, we will ask you as part of the application process to identify whether you are a U.S. Citizen or green card holder, or have asylum/refugee status in the U.S. 

WHAT WE OFFER

This is a non-exempt role.