Staff Accountant

Job Summary:

We are looking for an experienced, detail-oriented Staff Accountant to support accounts receivable, accounts payable, daily accounting operations, and month-end close. This hands-on, fast-paced role is ideal for a dependable self-starter who learns quickly, works independently, manages competing deadlines, and demonstrates sound judgment.

Key Responsibilities

Accounts Receivable (AR):

• Generate customer invoices from purchase orders, contracts, and periodic (monthly, quarterly, annual) service activity to the appropriate wells, rigs, and AFEs as required by the customer.
• Verify invoice accuracy and obtain necessary approvals before submission; submit invoices through customer-mandated e-invoicing and vendor portals (e.g., OpenInvoice, SAP Ariba, GEP).
• Prepare weekly collections forecast and flag at-risk accounts.
• Monitor accounts for late or missed payments and follow up, escalating issues as needed.
• Post daily bank activity to AR.
• Process credit memos and adjustments as needed.

Accounts Payable (AP):

• Receive and verify vendor invoices for accuracy and appropriate approvals.
• Enter vendor invoices into the accounting system promptly with proper GL coding.
• Reconcile vendor statements and resolve discrepancies.
• Process ACH, wire, and check payments.
• Manage vendor onboarding, including W-9 collection and vendor setup.
• Review and post all AP-related bank transactions, ensuring timely and accurate recording.

General Accounting & Month-End Close:

• Prepare and post journal entries.
• Reconcile bank accounts, credit cards, and balance sheet accounts.
• Process and reconcile employee expense reports, travel, and corporate credit card expenses, ensuring proper documentation and coding.
• Assist with month-end and year-end close processes and supporting schedules.

Growth Opportunity — Payroll:

• Opportunity to grow into payroll processing over time. Prior payroll experience isn't required at hire - what matters is the interest in learning the function and the discretion to handle confidential compensation and employee data as it transitions in.

Qualifications:

• Bachelor’s degree in Accounting or related field preferred.
• 2–3 years of progressive experience across AR, AP, and general accounting.
• Oil & gas billing experience strongly preferred, including familiarity with AFE coding; hands-on experience submitting invoices through e-invoicing and vendor platforms (OpenInvoice, SAP Ariba, GEP, or similar).
• A track record of accurate collections forecasting and the judgment to recognize when a payment issue warrants escalation.
• Proficiency in Microsoft Excel and accounting software (QuickBooks Online or comparable, e.g., NetSuite, SAP).
• Working knowledge of GAAP and internal controls.
• Comfortable moving between AR and AP and applying the right approach to each.
• Takes ownership and follows through, with accountability for accurate, on-time results.
• Excellent attention to detail, time management, and problem-solving skills.
• Ability to prioritize and adapt as priorities shift.
• Strong communication and interpersonal skills.
• High level of integrity, with the ability to maintain strict confidentiality around sensitive financial, payroll, and employee information.

What We Offer:

• Competitive salary and benefits package.
• Opportunity for professional growth and development.
• Collaborative and supportive work environment.