Staff Accountant

Overview

Herzig Engineering is one of the leading companies in our field with over 25 years of experience in electrical engineering and safety consulting. We are seeking a highly organized and detail-oriented Accounting Coordinator to join our team.

This role supports the accounting department while working closely with Sales and Project Management to ensure customer orders, billing, and financial transactions are processed accurately and efficiently.

The Accounting Coordinator plays an important role in supporting our order-to-cash process, including customer onboarding, purchase order entry, invoicing, and expense reconciliation. The ideal candidate will be comfortable communicating with both internal teams and customer contacts while maintaining high standards of accuracy and professionalism.

Working at Herzig Engineering means being part of a collaborative team environment that values accuracy, accountability, and excellent customer service.

We offer competitive salaries, group health insurance, vision, dental, and a 401(k) with match.

Pay: Commensurate with experience Job Type: Full-time

Qualifications

• Experience working with accounting software or ERP systems (QuickBooks, SAP, Microsoft Dynamics, or similar)
• Strong proficiency in Microsoft Excel and standard office software
• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• Ability to work independently while collaborating across departments
• High level of attention to detail and accuracy in financial documentation

Key Responsibilities

Invoicing & Billing Operations

• Support the weekly invoicing process to ensure all billable services and products are captured
• Generate and distribute invoices according to company procedures
• Upload and manage invoices within customer billing portals based on client requirements
• Ensure invoices meet internal accounting standards and customer compliance requirements

Accounts Receivable

• Monitor accounts receivable aging and actively follow up on outstanding balances
• Support in the application of customer payments
• Resolve billing discrepancies in coordination with internal teams and customers
• Support onboarding of new customers
• Assist with revenue-related reporting and month-end close procedures

Accounts Payable

• Process vendor invoices accurately and timely, including coding and approvals
• Manage vendor onboarding, including W-9 collection and system setup
• Prepare and execute weekly payment runs (ACH, wire, checks)
• Monitor AP aging and ensure appropriate cash management practices
• Reconcile vendor statements and resolve discrepancies
• Maintain adherence to company purchasing and expense policies

Controls & Process Support

• Follow and support internal accounting controls and standard operating procedures
• Identify process improvement opportunities in AR/AP workflows
• Assist with audit requests and documentation related to AR/AP activity
• Support month-end close with reconciliations and reporting deliverables

Skills & Abilities

• Strong work ethic with excellent interpersonal and organizational skills
• Ability to manage multiple operational tasks while maintaining attention to detail
• Customer-focused mindset with strong professional communication
• Ability to investigate and resolve billing or order discrepancies independently
• Comfortable working in a collaborative, small-business team environment
• Ability to quickly learn internal systems, accounting workflows, and client requirements