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Description
Location: Orlando, FL 32819
Type: Full-time | Onsite 5 days/week
Reports to: Controller
Compensation: $60,000 - $70,000 based on experience
About the Opportunity
All In One Accounting is conducting this search on behalf of our client, a growing construction company based in Orlando, FL. Our client is building out their back-office function and looking for a hands-on Staff Accountant & People Ops Administrator to join their lean team of two - reporting directly to the Controller.
This is a great opportunity for someone with 2-3 years of accounting experience who is ready to take real ownership, grow their skills across accounting and HR administration, and build toward a Controller-track career. You'll be a key part of bringing financial operations fully in-house and helping establish the processes and systems that support the company's continued growth.
What You'll Own (Accounting- 80%)
Accounts Payable + Vendor Management
- Own AP intake and processing: coding, approvals, vendor communication, and documentation
- Maintain clean vendor/subcontractor files and consistent controls
- Build a predictable weekly AP rhythm and reduce fire drills
Payroll Support (ADP)
- Coordinate payroll inputs and cutoffs (time, changes, deductions) for ~40 employees
- Support payroll processing with ADP and resolve issues quickly and accurately
- Track and process employee changes that impact payroll and benefits
Bank Feeds + Reconciliations (QBO)
- Manage transaction hygiene: receipts, coding rules, approvals, and follow-ups
- Monthly bank and credit card reconciliations with clean supporting schedules
Month-End Close Support
- Execute close checklist items, supporting schedules, and reconciliations
- Help produce timely month-end financials with fewer surprises
Construction Ops Finance Support (Procore + QBO)
- Support job-costing workflow and ensure proper coding and visibility
- Partner with Project Managers to keep cost data clean and actionable (training provided)
What You'll Own (HR Admin / People Ops- 20%)
This is operational HR administration, not HR strategy.
- Onboarding logistics: paperwork, checklists, file setup, systems access, and first-week readiness
- Offer letter and admin support: templates, e-sign, and document collection
- Benefits and admin coordination: employee changes, enrollments, and vendor coordination
- Maintain employee files, acknowledgements, compliance items, and key dates
Automation & Process Improvement
This role isn't just about maintaining the status quo - our client wants someone who actively looks for ways to improve the work:
- Standardize intake, naming conventions, and documentation
- Create SOPs, checklists, and recurring task cadences (AP, payroll, close, onboarding)
- Help improve reporting visibility across the team
Tech Stack
- Payroll: ADP
- Accounting: QuickBooks Online (QBO)
- Operations/Job Costing: Procore (integrated with accounting workflow)
What We're Looking For
Required
- 2-3 years of accounting operations experience
- Strong AP, reconciliations, and month-end support fundamentals
- Experience supporting or coordinating payroll runs (ADP experience a plus)
- High ownership, accuracy, and deadline discipline - you close loops
- Tech-forward: comfortable learning systems quickly
- Strong communicator with vendors, colleagues, and leadership
- Bachelor's degree in accounting or a related field
Preferred
- QBO experience (bank rules, recurring transactions, reporting)
- Procore exposure or construction/job-costing familiarity
- HR admin experience (onboarding or benefits coordination)
- Experience documenting processes or improving workflows
What Success Looks Like (First 90 Days)
- AP is predictable, clean, and current - no vendor surprises
- Payroll support runs smoothly with clean cutoffs and minimal corrections
- Reconciliations are timely and month-end close stays on schedule
- Onboarding is consistent and documented
- You implement 2-3 workflow improvements that reduce manual work
Compensation & Growth
- Salary: $60,000 - $70,000 based on experience
- Full benefits package
- High visibility and real responsibility with a clear path into senior accounting or Controller-track work
Salary Description
$60,000 - $75,000