Staff Accountant

Staff Accountant

This Jobot Job is hosted by: Scott Dennis
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Salary: $80,000 - $90,000 per year

A bit about us:

We are seeking a detail-oriented and organized Staff Accountant to join our accounting team at a growing architecture firm. This individual will support day-to-day accounting operations, maintain accurate financial records, assist with month-end and year-end close processes, and help ensure the financial health of the organization.

The ideal candidate has a strong foundation in accounting, excellent analytical skills, and the ability to manage multiple priorities in a project-based professional services environment. Experience with project accounting, client billing, and work-in-progress (WIP) reporting is highly desirable.

Why join us?

Competitive compensation based on experience.
Comprehensive benefits package.
Paid time off and holidays.
Opportunities for professional development and career advancement.
A collaborative work environment that values accuracy, accountability, and teamwork.
The opportunity to contribute to the financial operations of a creative, project-driven organization.

Job Details

Key Responsibilities:

• General Accounting & Financial Reporting:
• Maintain accurate financial records and perform general ledger entries.
• Assist with monthly, quarterly, and annual financial close processes.
• Prepare and reconcile bank accounts, balance sheet accounts, and general ledger accounts.
• Assist with financial statement preparation and internal reporting.
• Monitor expenses, accruals, prepaid expenses, and fixed assets.
• Support the preparation of budgets, forecasts, and financial analyses as needed.
• Ensure accounting records comply with company policies and applicable accounting standards.
• Project Accounting & Client Billing
• Assist with project accounting activities, including tracking project costs, expenses, and revenue.
• Prepare and process client invoices based on project milestones, contractual agreements, and billing schedules.
• Monitor accounts receivable, track outstanding invoices, and assist with collections.
• Review project budgets, consultant expenses, and billing documentation for accuracy.
• Assist with work-in-progress (WIP) reports and project profitability analysis.
• Coordinate with project managers to resolve billing discrepancies and ensure timely invoicing.
• Support accurate allocation of labor costs and other project-related expenses.

Accounts Payable & Accounts Receivable:

• Process vendor invoices, employee expense reimbursements, and other payments.
• Verify invoice coding, approvals, and supporting documentation.
• Assist with vendor account reconciliations and payment scheduling.
• Record customer payments and assist with accounts receivable follow-up.
• Maintain organized financial records and supporting documentation.

Compliance & Administrative Support:

• Assist with audit preparation and provide supporting schedules and documentation.
• Maintain compliance with internal controls, accounting procedures, and recordkeeping requirements.
• Support tax preparation by organizing financial records and reconciliations.
• Collaborate with project managers, operations, human resources, and leadership on financial matters.
• Identify opportunities to improve accounting processes and reporting efficiency.

Required Qualifications

Bachelor’s degree in Accounting, Finance, or a related field, or equivalent relevant accounting experience.
2+ years of accounting experience preferred.
Working knowledge of general accounting principles and standard accounting procedures.
Proficiency in Microsoft Excel and general accounting software.
Strong attention to detail and organizational skills.
Excellent analytical, problem-solving, and communication abilities.
Ability to manage multiple deadlines and prioritize competing responsibilities.
Ability to work independently while contributing to a collaborative team environment.

Preferred Qualifications

Experience working in an architecture, engineering, construction (AEC), or other project-based professional services firm.
Familiarity with project accounting, WIP reporting, project budgets, and profitability tracking.
Experience with time-and-expense billing, client invoicing, and accounts receivable management.
Knowledge of accounting software such as Deltek Ajera, Deltek Vantagepoint, QuickBooks, or similar platforms.
Understanding of professional services revenue recognition and consultant expense management.
Experience assisting with month-end close, financial reporting, and account reconciliations.
Key Skills & Competencies
General ledger accounting and account reconciliations
Project accounting and cost tracking
Client billing and invoice processing
Accounts payable and accounts receivable
Month-end and year-end close
Financial reporting and data analysis
Microsoft Excel and accounting software
Time management and deadline management
Accuracy, confidentiality, and attention to detail
Cross-functional communication and teamwork

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