Staff Assistant

Position Details

Position Information

Recruitment/Posting Title Staff Assistant Job Category Staff & Executive - Healthcare Department NJMS - Education Student Overview

New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Staff Assistant in the Office of Student Affairs within the New Jersey Medical School (NJMS).

The Staff Assistant position provides essential office support to the cognitive skills program. Job responsibilities include an array of tasks including but not limited to scheduling, purchasing, tracking data, hiring tutors, and responding to inquiries.

Among the key duties of this position are the following:

• Serves as the interface for the Cognitive Skills Program, working closely with faculty and students in all administrative and logistical aspects of the programs' functioning.
• Makes independent, informed, and timely decisions about how and when to schedule student appointments across multiple class years and programs based upon curricular calendars, faculty obligations, and student needs.
• Provides office support by assisting visitors, filing, answering phones, and similar activities. Augments extensive knowledge of United States Medical Licensure Exam (USMLE), a three-step examination program for medical licensure in the United States sponsored by the Federation of State Medical Boards (FSMB) and the National Board of Medical Examiners (NBME) STEP 1 and STEP 2 scoring trends, enabling informed guidance for students seeking academic support, and guiding them to appropriate support systems/referrals within the office. Maintains awareness of national score benchmarks to facilitate data-driven recommendations.
• Utilizes knowledge and expertise of policies and procedures specific to NJMS to navigate and coordinate timely referrals to student services in the Office of Student Affairs and Cognitive Skills. Monitors and considers academic progress benchmarks, remediation timelines, and key academic deadlines to ensure students are connected with appropriate resources that support continued academic success.
• Independently manages the process of recruiting, onboarding, and paying peer tutors; provides logistical support for all peer tutoring activities. Coordinates event planning and logistics for all Cognitive Skills Program activities.

FLSA Exempt Grade 18S Salary Details Minimum Salary 51169.00 Mid Range Salary 60954.00 Maximum Salary 71835.00 Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Day Work Arrangement

This position requires a fully on-site work arrangement.

Union Description HPAE 5094 Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor's Degree.
• One (1) year of relevant experience involving organization and administrative practices, preferably in an educational institution.
• Equivalent experience, education and/or training may be substituted for the education requirements.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Must have experience with word processing, spreadsheet, and other office software.
• Must have strong communication and organization skills.
• Must be able to thrive in a busy office working on a team and able to handle multiple projects simultaneously.
• Must be professional in all interactions including phone and e-mail.
• Ability to proactively problem solve and follow through on tasks and projects.

Preferred Qualifications

• Prefer experience with RBHS purchasing rules and software.
• Prefer website development and maintenance experience.
• Prefer experience with PeopleSoft and maintaining financial records.

Equipment Utilized Physical Demands and Work Environment

PHYSICAL DEMANDS:

• Standing, sitting, walking, talking and hearing.
• Ability to move simulation mannequins between campus locations.

WORK ENVIRONMENT:

• Office environment.
• Moderate noise.

Special Conditions

Posting Details

Posting Number 26ST2153 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Newark (RBHS) City Newark State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do yo have a Bachelor's Degree and one (1) year of relevant experience involving organization and administrative practices, preferably in at educational institution or equivalent experience, education and/or training that may be substituted for the education requirements?
• Yes
• No

Applicant Documents

Required Documents

• Resume/CV

Optional Documents

• Cover Letter/Letter of Application
• Certifications/Licenses