Staff Assistant- Top Secret Clearance

We are seeking a highly organized and detail-oriented Staff Assistant to support the leadership team within Passport Services (PPT). This mid-level position provides direct administrative and operational support to senior leadership, including the Deputy Assistant Secretary (DAS) and Managing Directors (MDs), who oversee headquarters operations and a nationwide network of 29 passport agencies and centers, as well as nearly 8,000 passport acceptance facilities.

The Staff Assistant plays a critical role in supporting the issuance of approximately 20 million U.S. passports annually by ensuring efficient communication, coordination, and management of executive correspondence, briefing materials, and Department clearance processes.

Successful candidates will possess strong writing and editing skills, exceptional attention to detail, and a solid understanding of Department operations, executive support functions, and information flow management within a fast-paced federal environment.

• Provide administrative and operational support to senior leadership within Passport Services.
• Coordinate, track, and facilitate the clearance of Department correspondence, memoranda, briefing materials, and other official documents.
• Review, edit, and proofread executive-level communications for accuracy, consistency, and compliance with Department standards.
• Serve as a liaison between Passport Services leadership, Consular Affairs offices, and external stakeholders to ensure timely information sharing and coordination.
• Maintain and track action items, taskers, executive correspondence, and leadership requests.
• Prepare reports, briefing packages, presentations, and other materials for meetings and senior-level engagements.
• Manage and organize electronic records and documents using Microsoft SharePoint and other Microsoft Office applications.
• Monitor deadlines and ensure timely completion of assignments, clearances, and deliverables.
• Support office operations and special projects as assigned.

• Bachelor's Degree from an accredited college or university.
• Minimum of 2 years of professional experience supporting executive leadership, government operations, administrative functions, or a related field.
• Active Top Secret Security Clearance required at the time of hire.
• Experience coordinating and tracking executive correspondence or official government documentation.
• Strong written, editing, and proofreading skills.
• Excellent organizational and time-management abilities.
• Ability to manage multiple priorities and meet strict deadlines in a fast-paced environment.
• Strong verbal and interpersonal communication skills.

------------------------------------------------------------------

This job is In-Person.

Pay Range: Hourly $36.00 to $38.00

We offer several comprehensive benefits package including health and life insurance, paid and unpaid time off, and retirement and savings plans to qualifying employees.

Download the Sparks Group mobile app from Apple App Store or Google Play.

------------------------------------------------------------------

Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.