Staffing Coordinator

JOB SUMMARY: The Staffing Coordinator is responsible for ensuring adequate coverage in accordance with clinical and staffing requirements for each department under Patient Care Services. This position is accountable for daily scheduling of nursing personnel; monitors census and collaborates with nursing leaders to align staffing resources with patient care needs. Collaborates with nursing leadership to manage cost- effective coverage on nursing units and maintain accurate time and attendance records in Kronos.

MAJOR ACCOUNTABILITIES/CRITICAL RESPONSIBILITIES:

• Utilize UKG for schedule maintenance including facilitating the open and close of self-scheduling periods for all departments, maintain daily staffing assignments, fill open shifts for designated departments, provide entry of PTO for all callouts, and fulfill other related requests as needed

• Utilize UKG to maintain accurate time and attendance records

• Knowledge of clinical requirements for various departments under Patient Care Services to identify staffing needs and appropriate solutions

• Communicate directly with clinical personnel to fill daily open shifts for departments under Patient Care Services in a manner that is equitable and fiscally responsible

• Escalate staffing needs to the Nurse Manager/Assistant Nurse Manager, or Clinical Director when alternative staffing coverage methods may be required

• Manage daily assignment of clinical personnel, including all Float Pool personnel, based on unit needs including coverage for callouts, vacant shifts, and census

• Distribute accurate Staffing Assignment as required via email to Nursing Leadership

• Coordinate interdepartmental twice daily Staffing Huddle to highlight and collaborate with leaders in regard to unit census, discharges, admissions, transfers, staffing needs, and floating assignments

• Receive and document all callouts in the Absence Log, updated in UKG, and provide information to nursing leadership as needed. Ensures calls out are ported to unit in a timely manner

• Maintain the Patient Observation Log daily in Excel for all assigned sitters throughout nursing departments. Facilitate rotation of sitter assignments as outlined in Nursing Procedures.

• Maintain oversight of Discharge Suite

• Ensure adequate coverage of Discharge Suite.

• Ensure Discharge Log is completed within 24 hours.

• Staffing Coordinator to assist in Discharge Suite Coverage when needed- Accept all patients into the suite, assist in transport of patients, attend to patients needs when in the Suite, facilitate ride homes, assist patient to car.

• Oversee and delegate volunteers in the Discharge Suite.

• Attend continuing education and department specific training and education programs.

• Ability to think critically and analytically, and function independently to ensure decisions are made within allotted time limits.

• Demonstrate professional behaviors as outlined in the Stamford Hospital Service of Excellence Standards and complies with organizational policies and procedures.

QUALIFICATIONS/REQUIREMENTS:

• High School diploma or GED required
• Associate Degree or 2 years work experience in related area strongly preferred
• Current knowledge of Microsoft Office applications is required
• Prior experience with UKG (or a related system), scheduling, and payroll management is strongly preferred
• Must have excellent interpersonal, communication, and organizational skills
• Required to assess complex details to prioritize and problem solve
• Adapt to changing priorities and requests