At Northbay Health, the Staffing/Scheduling Specialist performs daily staffing functions for all assigned units in collaboration with the unit Clinical Manager, Clinical Nurse Supervisor, or designee. This position is responsible for the placement of registry staff and assists with secretarial, clerical, and receptionist support for the Clinical Support Services Department. The Staffing/Scheduling Specialist maintains effective lines of communication while ensuring the confidentiality of patient and employee information.
Primary Job Duties
- Supports the organizational mission, goals, and values.
- Ensures schedules for each department are submitted in a timely manner and are complete based on established core staffing requirements.
- Plans and executes daily staffing and scheduling decisions based on acuity, skill mix, and patient care needs in collaboration with appropriate unit personnel.
- Demonstrates the ability to make staffing decisions independently while collaborating with the Administrative Coordinator, Clinical Nurse Supervisor, or designee.
- Notifies and collaborates with the Clinical Manager, Clinical Nurse Supervisor, or designee regarding sick calls and leave-of-absence requests, including jury duty, bereavement leave, and other staffing-related situations.
- Schedules registry personnel appropriately.
- Monitors registry competency requirements and maintains registry credential files.
- Accurately enters data into the OptiLink database to generate daily patient acuity and staffing reports used to support staffing decisions for each shift.
- Follows an organized system for managing staffing requests, schedules, staffing matrices, and related documentation.
- Assists with secretarial, clerical, and receptionist support functions for the Clinical Support Services Department as assigned.
- Maintains confidentiality of information related to staff members, hospital operations, and departmental activities.
- Performs quality improvement and acuity audits as requested.
- Performs other duties as assigned.