Stockroom Assistant

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Job Summary

The Stockroom Assistant will coordinate shipping/receiving and stockroom functions for the Division of Chemistry and Chemical Engineering (CCE). The successful candidate will also provide support to the Divisional Purchasing Office by handling recurring monthly charges and placing orders for non-inventory items. As noted in the basic qualifications for this position, the individual hired may be required to work additional hours on an as-needed basis.

This is an Essential Reporting position. In the event of an emergency on campus, an employee designated as essential reporting has essential job skills that are needed for response and recovery and is expected to report to Campus as soon as possible.

Essential Job Duties

• Prepare incoming goods for delivery throughout the CCE Division. Match packing slips and purchase orders to ensure full or partial shipment.
• Deliver all items received to appropriate lab drop-off points throughout the CCE Division.
• Perform online receiving and complete all entry/paperwork for accounts payable using Caltech computer systems. Prepare documentation to facilitate payment of invoices, keeping accurate records and logs.
• Identify all mis-shipments (overships, underships, wrong or broken items). Contact vendors and arrange returns/replacements/credits. Obtain appropriate authorizations for replacements/credits and pack and ship items accordingly.
• Process all outgoing Division shipments. Prepare bills of lading and other shipping documents as required. Interact with Caltech Transportation Department to arrange shipments.
• Interact with researchers and vendors to eliminate bottlenecks and solve problems.
• Ensure that the Shipping/Receiving/Stockroom area is clean and safety requirements are met.
• Coordinate laundry services for the Division. Provide a pick-up/drop-off point for dirty and clean laundry. Ensure that lab coats are properly marked.
• Drive and help maintain the electric delivery cart, securing the cart when not in use and maintaining power charge.
• Provide a pick-up/drop off point for Division audio/visual equipment. Maintain a log of equipment loans.
• Manage CCE Poster Board and Easel Rental program. Receive rental requests, coordinate set-up and take-down.
• Assist members of CCE Division with setup and takedown of Division events (tables, chairs, furniture, ice buckets, etc.).
• Assist CCE Division Facilities Manager as needed.
• Coordinate time out of the office with co-workers to ensure coverage of duties.
• Participate in Campus committees relating to various job duties, providing information, ideas, and solutions to problems relating to shipping, receiving, stockroom, and safety functions.
• Track down missing items.
• Answer inquiries from Division personnel regarding status of orders; answer inquiries from vendors for further information needed to fill orders.

Basic Qualifications

• 2+ years of related work experience.
• Must possess, or have the ability to obtain by the date of hire, a valid California Driver''s License, and maintain it throughout the course of employment. Ability to pick up and deliver packages and/or supplies off campus when necessary and regularly operate the department campus electric cart.
• Must be able to lift 50 pounds of equipment and supplies.
• Must have the ability to perform a significant amount of walking between buildings on and off campus to deliver and receive laboratory equipment and/or supplies.
• Must have good interpersonal skills, interacting well with faculty, students, staff, and vendors.
• Excellent customer service skills.
• Ability to work early mornings, evenings, and weekends when necessary.

Preferred Qualifications

• Some college-level coursework.
• Experience with Outlook, Excel, and Word. Mac computer experience is helpful.
• Business background with some purchasing experience preferred.
• Familiarity with the language of chemical compounds and apparatus.

Required Documents

• Resume