Job Description Summary
Organization's Summary Statement:
The Strategic Initiatives Project Coordinator plays a critical role in supporting the development, implementation, and ongoing success of Facilities Management's strategic initiatives, departmental projects, and operational improvement efforts. This position coordinates administrative activities for established and emerging initiatives while supporting the effective use of business applications and enterprise tools that enhance departmental operations.
Working collaboratively with stakeholders across Facilities Management and campus partners, the position coordinates projects, communications, employee training, customer service initiatives, change management, documentation, and process improvement to advance the goals of Facilities Management's Strategic Plan. The incumbent serves as a departmental resource for business applications by coordinating user access, developing training resources, supporting business processes, and promoting the consistent adoption of departmental systems, procedures, and organizational initiatives. This position also supports department-wide engagement activities, employee development programs, and organizational initiatives that foster operational excellence and continuous improvement.
Physical Demands:
This position resides in a professional office environment. The incumbent may be required to travel on and off campus to attend meetings, facilitate training, coordinate events, or deliver and receive materials in support of departmental operations and strategic initiatives. The position may require standing and walking during training sessions, meetings, and special events. The position is telework eligible, subject to supervisor approval.
Licenses/ Certifications:
The incumbent must possess a valid driver's license, as duties require travel to and from meetings and project sites, both on and off campus. If driving a state vehicle, the incumbent must possess a valid Maryland Class C driver's license (or equivalent) with fewer than six (6) points.
Minimum Qualifications
Education: Bachelor’s degree from an accredited college or university.
Experience: One (1) year of professional administrative or coordinator experience.
Other: Additional work experience as defined above may be substituted on a year for year basis for up to four (4) years of the required education.
KNOWLEDGE, SKILLS, ABILITIES:
Knowledge of best practices in organization, administration, and customer service.
Knowledge of proper protocol in dealing with confidential information.
Skill in oral and written communication.
Skill in the use of Microsoft Office and Google Workspace (Docs, Sheets, Slides, Forms, etc.)
Ability to interpret and apply policies, procedures, regulations, and laws.
Ability to multitask while demonstrating a commitment to customer service.
Additional Job Details
Preferences:
- Minimum of two (2) to three (3) years of experience in project coordination, program administration, organizational support, business operations, communications, training, or a related administrative role.
- Experience coordinating multiple projects and initiatives simultaneously while meeting deadlines.
- Experience developing and facilitating employee training or organizational learning programs.
- Experience supporting business applications or enterprise software used to support organizational operations.
- Experience in a higher education environment is preferred.
- Bachelor's degree in Business Administration, Project Management, Organizational Development, Public Administration, Communications, Adult Learning, or a related field.
- Experience supporting strategic planning, organizational development, or operational improvement initiatives.
- Experience coordinating employee engagement, onboarding, or organizational change initiatives.
- Experience developing and facilitating customer service training or employee development programs.
- Familiarity with Facilities Management operations and business processes.
- Proficiency in Spanish. Ability to build collaborative relationships and work effectively with diverse stakeholders across the organization.
- Ability to analyze workflows, identify opportunities for improvement, and recommend practical solutions.
Required Application Materials:
- For full and best consideration, applicants should submit a cover letter, resume, and list of three (3) professional references.
Best Consideration Date:
Posting Close Date:
Open Until Filled:
Visa Requirement:
- This position does not provide sponsorship for Visa
Job Risks
Not Applicable to This Position
Financial Disclosure Required
No
Department
VPA-FM-AVP Facilities Management
Worker Sub-Type
Staff Regular
Salary Range
For more information on Regular Exempt benefits, select this link.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.
Employment Eligibility
The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization. Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.
The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University’s Equal Employment Opportunity Statement of Policy.
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