Student Administration Assistant Senior Hybrid

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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

Reporting to the Doctor of Nurse Anesthesia Practice (DNAP) Program Director, the Student Administration Assistant Senior provides comprehensive administrative support for program admissions, recruitment, onboarding, student services, and academic operations. The position coordinates the admissions lifecycle processing; supports students academic progression and transition to clinical placements; and serves as a primary liaison among prospective and current students, faculty, clinical partners, and university offices. The incumbent also coordinates program communications, records, data analysis, grant compliance and reporting, committee administration, travel, and major program events. Working collaboratively with program and college leadership, this role promotes efficient operations, regulatory compliance, data-informed decision-making, and a positive student experience from initial inquiry through graduation.

This position reports to the Doctor of Nurse Anesthesia Program Director.

This is a full-time 40 hour per week (100% effort) position.

The hourly salary range is $18.17 to $22.69.

Responsibilities*

Program Admissions Processing - 50%

• Build and maintain relationships with prospective students and provide application guidance through the admissions lifecycle
• Coordinate program requirements with the Registrar, Graduate Programs, and DNAP leadership
• Oversee website content, external communications, recuirtment and marketing materials, and the integrity of admissions and program records
• Review and verify applications; manage applicant score sheets and admissions decisions; and direct candidate materials for faculty review
• Coordinate interview scheduling; plan and facilitate admissions committee meetings; and ensure timely, accurate communication of decisions
• Ensure documentation tasks are completed by support staff, and oversee background checks and clinical-doucmentation verification
• Analyze and report admissions statistics
• Distribute scrubs and identification badges, and lead planning for the two-week orientation program
• Serve as the primary Registrar's Office liaison for student issues, and manage degree audits to ensure graduation compliance

Program/Student Support - 40%

• Serve as the primary liaison for students, faculty, and exernal stakeholders, and proivde guidance on registration and academic progression
• Develop, administer, and distribute program surveys; oversee survey-data compilation, analysis, and reporting
• Coorindate academic schedules with PHHS Department staff and the Registrar's Office
• Manage course-review documentation, develop and disseminate program announcements, and prepare and analyze program reports
• Prepare, organize, and maintain meeting documentation and records
• Prepare and submit HRSA grant applications and required quarterly/annual reports
• Collect and verify grant information from students/clinical sites, and develop and maintain grant-tracking systems

Event Planning & Coordination - 10%

• Lead program event planning, budgeting, scheduling and logistics
• Coordinate leadership travel, budgets, accommodations, and registrations
• Ensure timely, accurate expense reconciliation in accordance with University policies

Required Qualifications*

• High school diploma or equivalent
• Four years of administrative support experience
• Experience with Microsoft Office and/or Google Suite products

Why Work at U-M Flint?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future.

Benefits include:

• Generous time off
• A retirement plan that provides two-for-one matching contributions after 12 months of eligible service with immediate vesting.
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses.

Eligibility for benefits based on your job group, your appointment percentage and the length of your appointment. Learn more about employee benefits and eligibility from the UM Human Resources Benefits and Wellness webpage.

UM-Flint offers tuition support for eligible UM-Flint staff members. In addition, UM-Flint offers dependent tuition support (DTS) for qualified dependents of faculty and staff from all UM campuses. Information can be found at: https://www.umflint.edu/hr/benefits/.

Information about our vision, mission and values can be found at: https://www.umflint.edu/chancellor/leadership-mission-vision/

Modes of Work

Hybrid

The work requirements allow both onsite and offsite work, and an employee has an expected recurring onsite presence. On occasion, the employee may be required and must be available to work onsite more frequently if necessitated by unity leadership or their designee and/or the job requirements.

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Work Locations

The primary work location for this position is the William S White Building on the UM-Flint campus.

Union Affiliation

This position is included in the bargaining unit represented by the University Staff United (USU), which represents bargaining unit members in all matters with respect to wages, benefits, hours and other terms and conditions of employment.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.