JOB OVERVIEW The Student Administrative Assistant provides vital support to the Student Pastor and student ministry team. This role manages systems, logistics, and administrative processes that ensure students, parents, and volunteers experience excellence at every touchpoint. By keeping details organized and data accurate, the Admin Assistant helps students connect, volunteers thrive, and the mission of PTSM move forward with impact. This role conveys the core beliefs and teachings consistent with Preston Trail Community Church while communicating and leading others to grow in their faith.
SPECIFIC DUTIES: Administrative Support
Provide direct administrative support to the Student Pastor and student ministry teams
Manage calendars, communication, and scheduling for PTSM events and initiatives
Assist with project management, documentation, and follow-up for team priorities
Help ministry leads set yearly budgets, give quarterly updates to Student Pastor, and evaluate spending needs and adjustments
Order supplies and catering for any specific ministry needs
Systems & Data Management
Manage Planning Center, small group rosters, and other church database systems for students
Ensure accuracy and integrity of student and volunteer data
Track assimilation, attendance, and engagement to measure ministry effectiveness
Create reports and dashboards to support decision-making and evaluate strategies
Assimilation & Engagement
Support Next Gen Connections Coordinator, ensuring students are accepted and expected
Manage student assimilation systems, including new student follow-up and volunteer onboarding processes
Track and evaluate engagement strategies that help move people from guests participants fully engaged
Support PTSM connection events, retreats, and milestone experiences with logistics and administrative coordination
Team & Volunteer Support
Build and manage volunteer admin teams as needed to support ministry processes
Collaborate with staff and volunteers to ensure excellence in communication, hospitality, and follow-up
Event & Program Support
Provide logistics and administrative coordination for PTSM events, camps, and mission trips
Handle communication, registration, and follow-up
Ensure smooth execution of recurring ministry programs
QUALIFICATIONS:
Passionately pursuing a relationship with Jesus Christ
Alignment with Preston Trail’s mission, beliefs, and values (About Us)
Committed to our team values: Self-Leadership, Positive Attitude, Team Mindset, Healthy Relationships, High Performance
Willing to submit our assessment here within 2 business days of applying
Strong organizational, proactive, and detail-oriented work style
Critical thinking and problem-solving skills
Proven project management and administrative experience
Ability to learn and manage systems quickly and effectively
Leader of leaders with a heart to recruit, equip, and empower volunteers
Excellent judgment, discretion, and confidentiality
Flexibility and ability to pivot as ministry needs change
College degree preferred
ORGANIZATIONAL RELATIONSHIPS: MINISTRY TEAM(s): Next Gen, PTSM REPORTS TO: Student Pastor
EMPLOYMENT CLASSIFICATIONS:
Category: Full-time
Number of Hours: 40
Ministerial Classification: Non-Ministerial
Exempt/Non-Exempt: Non-Exempt (hourly)
Employee Class: Administrative
Weekends Required: Yes
Onsite Required: Yes
Commissionable: No
Numbers & Facts
Location
Frisco, TX
Job Type
Full-time
Skills
Administrative Skillsunmatched
Budgetingunmatched
Calendar Managementunmatched
Catering Servicesunmatched
Data Managementunmatched
Database Technologyunmatched
Decision Supportunmatched
Dental Insuranceunmatched
Detail Orientedunmatched
Documentationunmatched
Event Managementunmatched
Health Insuranceunmatched
Leadershipunmatched
Logisticsunmatched
Logistics Managementunmatched
Logistics Processesunmatched
Needs Assessmentunmatched
Onboardingunmatched
Order Suppliesunmatched
Organizational Skillsunmatched
Problem Solving Skillsunmatched
Project/Program Managementunmatched
Reporting Dashboardsunmatched
Reporting Skillsunmatched
Systems Administration/Managementunmatched
Team Lead/Managerunmatched
Training/Teachingunmatched
Vision Planunmatched
Volunteer Managementunmatched
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