Student Media and Publications Coordinator

Position Information

Hiring Department: Student Publications

Reports To: Director

Job Location: On-site; El Paso, TX

Posting End Date: Open until filled. his posting may close once a sufficient number of qualified applications have been received.

Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends

FLSA status: Non-exempt

Earliest Start Date: 12/01/2026

Salary: $40,480 annually.

Required Application Materials:

• Resume
• Cover Letter
• List of three references

Incomplete applications will not be considered.

Position Summary

Under moderate supervision and with latitude for the use of independent judgment, coordinates the administrative and business operations, student recruitment and outreach, and external advertising development activities of Student Media and Publications. Supports the effective operation, visibility, growth and financial sustainability of the department and its student publications, The Prospector and Minero Magazine.

Duties and Responsibilities

Administrative & Business Operations - Approximately 50%

Coordinates day-to-day administrative and business operations of Student Media and Publications, including front-office functions, departmental records, purchasing and procurement, accounts receivable, invoicing, deposits, financial recordkeeping and reconciliation, procurement card transactions, purchase orders and annual budget support.

Serves as a liaison with the Student Affairs Business Center and other University offices regarding assigned administrative and business processes.

Coordinates student employment processes, including payroll, new appointments, background checks, employment changes and separation documentation.

Maintains student staff records and departmental financial records in accordance with University requirements.

Coordinates departmental technology support with Information Technology; maintains multimedia equipment checkout and inventory; oversees publication archives, newspaper stands and distribution materials; and assists with the coordination of departmental website updates.

Reviews administrative processes and recommends improvements to increase operational efficiency.

Advertising & Revenue Development - Approximately 30%

Develops and maintains relationships with local and external advertising clients to support revenue generation for Student Media and Publications.

Identifies and prospects new advertising clients, reconnects with previous clients, presents available advertising opportunities and provides ongoing account support.

Works collaboratively with the student Account Executive, providing guidance and professional continuity in advertising sales and client relations.

Maintains advertising sales and client records; tracks activity and revenue; and assists in identifying opportunities to expand the departments external advertising base.

Student Recruitment & Outreach - Approximately 20%

Coordinates student recruitment and outreach initiatives designed to increase awareness of and participation in Student Media and Publications.

Represents the department through classroom and high school visits, campus tabling, orientations, recruitment events and other outreach opportunities.

Develops relationships with academic departments, student organizations and other groups to promote employment, training and experiential-learning opportunities available through The Prospector and Minero Magazine.

Coordinates student participation in outreach and publication-distribution activities and assists in evaluating the effectiveness of recruitment and outreach efforts.

Performs other duties as assigned.

Supervisory Responsibilities: No direct supervisory responsibilities. Provides functional guidance and support to student staff in assigned areas, including outreach activities and the student Account Executive.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required Qualifications:

Education: Bachelor's degree in business administration, marketing, communication, advertising, public relations, or a related field.

and

Experience: Two years of experience in administrative or business operations, student outreach or recruitment, customer/client relations, advertising or sales, or a related area; or an equivalent combination of education and experience.

Preferred Qualifications:

Experience working in a higher education or student-centered environment preferred.

Organizational, communication and customer-service skills.

Ability to manage multiple priorities and work effectively with students and diverse internal and external constituencies.

Why Pick UTEP

The University of Texas at El Paso (UTEP) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

UTEP is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 26,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.

This is an especially exciting time to join UTEP as it advances the goals of its 2030 Strategic Plan. Built around the institution's core strengths-its location, its people, its supportive culture, and its community partnerships-the plan lays out a bold vision for the next decade, aimed at maximizing the University's regional impact and national stature.

Miner Perks and Benefits

What UTEP Offers:

• Benefit Package includes: Medical, Prescription, Life Insurance and Wellness platform
• Voluntary Benefits: Dental, Vision, Additional life insurance, UT Flex, Short and Long - term disability plans
• Retirement Programs
• Longevity Pay
• Paid Vacation & Sick Leave
• Paid Holidays
• Employee Discounts & Perks
• Employee Education Assistance program
• And much more! Visit our Benefits Summary Page for more information on our additional benefits.

Disclaimer: Eligibility for perks and benefits may vary based on part-time or full-time employment.

Additional Information

Note: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.

The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the positions essential functions.

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to feel; and reach with hands and arms. The employee is occasionally required to stand; walk; and talk or hear.

The noise level for this work environment is usually moderate to loud.

In keeping with its access, excellence, and impact mission, The University of Texas at El Paso is committed to a learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries-including the filing of a Formal Complaint or reporting an incident-about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at titleix@utep.edu, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 223C.

For accommodation information for employees and applicants with disabilities, please contact UTEPs Equal Opportunity Office at eoaa@utep.edu.