POSITION SUMMARY
The Student Office Assistant supports the Business & Finance Department by assisting with administrative tasks, financial operations, front-desk customer service, and special projects. This role is designed to provide students with hands-on experience in professional office and finance operations while helping maintain the efficiency of departmental services across campus.
KEY RESPONSIBILITIES Administrative Support - Provide general office support including answering phones, taking messages, filing, scanning, copying, and organizing departmental documents.
- Assist with maintaining spreadsheets, logs, or basic databases related to departmental operations.
- Support preparation and distribution of correspondence, memos, and reports.
- Perform additional administrative and clerical duties as assigned.
Customer Service & Campus Engagement - Provide front-desk assistance for the Business & Finance office, answering routine questions from students, staff, or vendors.
- Direct walk-ins to the correct staff member or department (Accounts Payable, Payroll, Student Accounts, etc.).
- Help explain basic processes (like how to pay fees, request reimbursements, etc.) using office FAQs.
Accounts & Finance Support - Assist with preparing purchase orders, check requests, or invoice tracking.
- Help maintain vendor files and assist with document collection (e.g., W-9s).
- Support data entry for expense tracking, budget logs, and other financial records.
- Assist with assembling reports, audit preparation materials, or departmental budget packets.
Special Projects - Assist with policy and procedure updates by proofreading or formatting documents.
- Support scanning and digitizing old records for easier access.
- Participate in financial literacy programming (e.g., workshops on budgeting, credit, or student loan repayment).
Professionalism & Confidentiality - Maintain confidentiality and accuracy when handling sensitive financial or departmental information.
- Demonstrate professionalism, punctuality, and strong interpersonal skills in all interactions.
QUALIFICATIONS
- Must be a current student enrolled in the federal work study program and in good academic standing.
- Dependable, punctual, and detail-oriented.
- Strong organizational, communication, and customer service skills.
- Ability to handle confidential information with professionalism.
- Basic knowledge of Microsoft Office (Word, Excel, Outlook) or willingness to learn.
- Ability to work independently and as part of a team.
WORK SCHEDULE - Shifts are scheduled during standard business hours.
- Hours are contingent upon federal work study award allocation and student class schedule.
COMPENSATION
- Hourly rate based on federal work study guidelines.
|