Responsibilities:
- Coordination of all downstream DSI Service & Construction Subcontracts, Work Authorizations, and Purchase Orders (PO), including associated exhibits, and amendments (Subcontract documents) to ensure timely flow through document execution via DocuSign.
- Coordination with Legal / Risk Management (LRM) to incorporate upstream customer contract flowdowns and insurance.
- Coordinate with Legal / Risk on Subcontract/PO Amendments and maintain folders.
- Crosstrain on subcontractor insurance compliance.
- Project Management Subcontract / PO Process training.
- Review weekly subcontractor non-compliance and clear discrepancies.
- Create Project specific insurance certificates.
- Assist PMs and accounting in closing subcontracts and conducting contract audits.
- Produce and publish reports as required.
- Work cross functionally with internal teams, including Accounting, Project Management, Risk Management, and Legal regarding Contract/Subcontract/Purchase Order management
- Perform special projects and other assignments as requested by internal teams
Required Skills and Qualifications:
- Excellent judgment and critical thinking ability
- Self-motivated
- Strong work ethic
- Strong written and oral communication skills with ability to convey complex information in a way that others, both internal and external, can readily follow
- Strong organization skills
- High level of attention to detail, including ability to identify errors and inconsistencies
- Ability to prioritize and manage multiple projects simultaneously to complete tasks accurately, on schedule, and with minimal supervision
- Ability to readily absorb and retain guidance and direction from internal teams
- Comfortable operating in a team–oriented work environment
- Adaptable to changing needs of internal teams
- Intermediate level MS Word and MS Excel experience
Advantageous Skills and Qualifications:
- Familiarity with Vista Viewpoint, BuildOps and DocuSign software
- Previous construction industry experience
- Previous contract administration experience
- Previous insurance compliance experience with understanding of commercial insurance terminology and concepts
- Associate’s degree or higher
- Desires opportunity to expand level of support provided to internal teams
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