Quintairos, Prieto, Wood & Boyer, P.A. (QPWB), a multi-office national defense firm and the largest minority owned law firm in the United States, is seeking a Subpoena Clerk to join our Orlando office. This is a full-time position offering competitive compensation and a comprehensive benefits package.
About the Role
The Subpoena Clerk will provide administrative and litigation support to attorneys and legal staff by preparing, processing, and tracking subpoenas and records requests.
This position is responsible for coordinating the retrieval of medical records, employment records, business records, and other documentation necessary for litigation matters.
The ideal candidate will be highly organized, detail-oriented, and comfortable managing a high volume of records requests while maintaining accurate documentation and meeting deadlines.
Primary Duties and Responsibilities
- Prepare, process, and coordinate subpoenas for medical, employment, business, and other relevant records
- Assist with drafting and formatting subpoenas, notices, authorizations, and related correspondence
- Coordinate the issuance and service of subpoenas in accordance with applicable procedures
- Request and obtain medical records, billing records, employment records, and other litigation-related documentation
- Communicate with medical providers, records custodians, third-party vendors, and other entities regarding outstanding requests
- Track subpoena responses, records requests, and production deadlines
- Follow up on outstanding subpoenas and records to ensure timely receipt of requested documentation
- Review incoming records for completeness and identify missing or outstanding materials
- Organize, label, scan, and maintain electronic records and subpoena-related documentation
- Maintain accurate logs and tracking systems for subpoenas, records requests, and responses
- Coordinate with attorneys, paralegals, and legal assistants regarding records needed for discovery, depositions, and trial preparation
- Assist with organizing records and preparing materials for litigation-related proceedings
- Maintain confidentiality of sensitive medical, financial, and legal information
- Perform additional administrative and litigation support duties as assigned
Qualifications
- Prior experience in a law firm, legal support, records retrieval, or administrative role preferred
- Experience preparing and processing subpoenas or legal records requests strongly preferred
- Familiarity with medical records requests and litigation-related documentation preferred
- Knowledge of Florida subpoena procedures and records retrieval processes preferred
- Strong organizational and time-management skills
- Excellent attention to detail and accuracy
- Ability to manage a high volume of requests and meet deadlines
- Strong written and verbal communication skills
- Proficiency in Microsoft Word, Outlook, and Excel
- Experience with legal case management systems or records tracking software preferred
- Ability to work independently while collaborating with attorneys and legal support staff
- Professional, dependable, and capable of handling confidential information
What We Offer
QPWB offers competitive compensation and a comprehensive benefits package for full-time employees, including:
- Medical, dental, and vision insurance
- Employer-paid life insurance and short-term disability
- 401(k) with employer match
- Paid vacation, holidays, and personal time off
- Opportunities for professional growth and advancement within a national law firm
To Apply
For immediate consideration, qualified candidates should submit their resume. Compensation is commensurate with experience.
QPWB is an Equal Opportunity Employer.
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