Encoded Therapeutics Inc. is a biotechnology company advancing precision medicines for a broad range of genetic disorders. Our mission is to unlock new opportunities for viral gene therapy through genomics-driven discovery. We focus on delivering life-changing advances for individuals with genetic disorders not addressable with current approaches. For more information, please visit www.Encoded.com.
Position Details
The Facilities Supervisor is a working, hands-on leader responsible for day-to-day facilities operations and maintenance, vendor and contractor coordination, and ensuring compliance with applicable safety, environmental, and regulatory requirements. This role supervises contract staff, manages critical facility programs, and partners closely with all site functions to maintain safe, compliant, and reliable operations.
Responsibilities:
Facilities Operations
- Serves as a supervisory leader accountable for facility operations and maintenance, soft services (including utility services, GMP gowning and cleaning, facility cleaning, pest control, waste management, etc) and compliance of noted programs.
- Frequently performs hands-on physical and operational tasks as part of daily facilities work, including troubleshooting and repair of facilities, utilities and infrastructure equipment and systems and performing preventative maintenance activities on equipment.
- Owns maintenance programs (preventative and non-routine) for facilities, utilities and infrastructure.
- Participates in capital planning in partnership with the V.P. CMC Projects and other Engineering and Operational leaders.
- Represents Facilities in audits and inspections and owns documentation, preparation, and follow-up actions for facilities-related inquiries.
General Site Supervision
- Manages and oversees contractors and third party suppliers to ensure effective and compliant delivery of services per established contracts.
- Schedules, coaches, and evaluates contract employees and vendor staff against established goals and expectations.
- Owns coverage planning for facilities operations to ensure appropriate on-site support during normal and off-hours as needed.
- Oversees EHS programs for the site including near miss/incident reporting and follow-up, training, waste management, chemical hygiene plan, PPE and ensuring compliance with noted programs.
- Responsible for the day-to-day management of regulated medical waste (RMW) and hazardous waste on site, including:
- Coordinating with Operations for collection and packing of waste from internal areas and designated accumulation areas.
- Coordination of pickups with 3rd party waste management vendor.
- Ensuring appropriate waste supplies and containers are available and properly maintained.
- Managing manifests, manifest binders, and waste profile documentation.
- Ensuring cradle-to-grave tracking is completed and documentation is retained in accordance with regulatory requirements.
Vendor and Budget Management
- Coordinates vendor service requests for facilities, EHS-related services, and procurement of consumables related to waste, cleaning and gowning programs.
- Ensures on-site vendor services are delivered in compliance with safety, quality, and regulatory requirements.
- Ensures vendor services and consumable purchases stay within approved budgets.
- Manages day-to-day consumables and supplies to avoid stockouts and over-ordering while maintaining budget effectiveness.
Documentation and GMP Support
- Adheres to established SOPs and documentation requirements in GMP and regulated environments.
- Represents Facilities and supports inspections, audits, and internal reviews as required.
Decision-Making and Issue Resolution
- Makes independent operational decisions within established guidelines for facilities, vendor coordination, and consumable management.
- Is empowered to resolve day-to-day operational issues and determine when to escalate to management.
- Proactively updates management on significant issues, decisions made, and any escalations or risks that require leadership visibility.
Requirements
- Prior experience in facilities, utilities, and maintenance operations, or a similar role in a GMP or -or regulated laboratory environment.
- Experience coordinating and supervising contractors, vendors, or small teams.
- Familiarity with EHS programs, regulated medical waste, and hazardous waste handling.
- Strong organizational skills and attention to detail in documentation, scheduling, and vendor coordination.
- Ability to work hands-on in a facilities environment and manage multiple priorities.
Benefits
- Comprehensive benefits package, including competitive employer premium contributions
- Meaningful stock option grants
- PTO, sick time and holiday pay
- Generous Parental Leave program
- Pre-tax medical and dependent care programs
- STD, LTD, Life and AD&D
- Professional development opportunities
- Team-building events
Encoded is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. Encoded is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Encoded are based on business needs, job requirements and individual qualifications, without regard to race, religion or belief, color, national origin, gender, status as a protected veteran, status as an individual with a disability, or any other status protected by the laws or regulations in the location in which we operate. Encoded will not tolerate discrimination or harassment based on any of these characteristics. Encoded encourages applicants of all ages. If you need assistance or an accommodation due to a disability, you may call us at +1 650-491-0272.