Supervisor, Materials Management Systems/Operations

About this Job: General Summary of Position
Ensures the benefits of the ARS system (Advanced Replenishment Supply) by acting as system support administrator/customer liaison between Materials Management and the end-users. Oversees the administration of the Lawson and Par Excellence systems. Additionally responsible for analyzing information from each system and making recommendations to the end-users.

Primary Duties and Responsibilities

• Acts as manager in the absence of the Materials Manager.
• Contributes to the achievement of established department goals and objectives and adheres to department policies procedures quality standards and safety standards. Complies with governmental and accreditation regulations.
• Ensures that supplies and equipment received are processed and distributed in a timely manner. Plans organizes and directs all phases of product distribution activities. Plans and coordinates the transfer of materials from warehouses. Monitors patient and specimen transport to ensure timeliness of transporting patient safety and comfort.
• Functions as the site administrator for all aspects of materials management information system including but not limited to: maintain and insure the data integrity of all systems as it relates to daily operations; execute Item Master updates to the Par Excellence database from Lawson on a routine basis; run analyze and distribute reports from both systems; backup Par Excellence System on a daily basis; maintain/troubleshoot Par Excellence System components (iereplace batteries boards etc.) and Scan Module components. Monitors/troubleshoots the system status and interface status on a daily basis.
• Identifies customer needs and customer service opportunities. Meets regularly with management and staff in the end user areas.
• Loads or unloads material equipment merchandise and supplies from automobiles trucks and other vehicles. Routes incoming goods to the proper department. Arranges adequate space requirements for storage of products and modifies distribution techniques and practices as required.
• Monitors Par Excellence end-user compliance by department. Interacts with department managers to review compliance levels user competency and conduct end-user training on all systems as needed. Reports results to the Material Manager.
• Monitors par levels/quantities and reviews with each end-user on a periodic basis. Adjust levels and quantities as needed. Modifies racking configurations to accommodate changes in par levels/quantities or the introduction of new products.
• Monitors requisitions from par areas. Takes responsibility for the accuracy of receiving reports purchase orders closures order requisition generation and data entry. Performs/oversees quality control (statistical receiving) checks on shipments from the regional distribution center.
• Participates in meetings and on committees as needed.
• Participates in multi-disciplinary quality and service improvement teams. Updates the monthly Performance Improvement monitoring tool which is presented by the Materials Manager to department managers.
• Performs other duties as assigned.
• Performs quality control audits on the performance of the Material Handlers takes appropriate disciplinary action relative to their work performance and reports the results to the Materials Manager. Responsible for the preparation of performance assessments on Materials Management staff. Supervises the day-to-day operational activities of the warehouse staff.
• Responsible for inventory control within the warehouse. Monitors and does quality control checks on the warehouse inventory and takes appropriate action on all discrepancies.
• Supervises the data entry of daily inventory counts that result in identification of lost patient charges notification of appropriate clinicians of lost charges issues and transfers of medical/surgical supplies and the electronic data interface with the distributor. Ensures that charge tickets are on all patient-chargeable supplies. Responsible for the crediting of inventory items returned to Store Room for clinical units.
• Minimal Qualifications
  Education
  • High School Diploma or GED required or
  • equivalent required and
  • Associate's degree in Business preferred
  Experience
  • 3-4 years Material management system experience including automated system operations for material management required
  • Customer service experience experience in working with material management related reports and analyzing information required
  Knowledge Skills and Abilities
  • Working knowledge of various computer software applications.
  • Excellent verbal and written communication skills.
  This position has a hiring range of : USD $59,820.00 - USD $101,836.00 /Yr.