Supervisory Acquisition & Utilization Specialist

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Supervisory Acquisition & Utilization Specialist

Department of Veterans Affairs Veterans Health Administration Veterans Health Administration

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Summary

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Duties

Requirements

How you will be evaluated

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Summary

The Supervisory Acquisition Utilization Specialist renders expert contract pre-award & post award expertise to all Administrative & Clinical Service lines within the VA Healthcare System HCS and supported catchment area. Serves as a liaison & advisor on contract related services focusing on critical clinical and healthcare services facility & environmental services product acquisition & support services and supervises a minimum of 3 Acquisition Utilization Specialists & 4 Purchasing Agents.

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Summary

The Supervisory Acquisition Utilization Specialist renders expert contract pre-award & post award expertise to all Administrative & Clinical Service lines within the VA Healthcare System HCS and supported catchment area. Serves as a liaison & advisor on contract related services focusing on critical clinical and healthcare services facility & environmental services product acquisition & support services and supervises a minimum of 3 Acquisition Utilization Specialists & 4 Purchasing Agents.

Learn more about this agency

Overview

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Accepting applications

Location 1 vacancy in the following location

Butler PA - 1 vacancy

No matching locations found.

Work site options Telework eligible: Yes-ad hoc as determined by the agency policy. Remote job: No Relocation expenses reimbursed: No

Salary $92,543 - $120,309 per year

Pay scale & grade: GS 12 Promotion potential: None

Learn more about pay scale and grade Pay scale and grade determines the salary of the job.

Work schedule: Full-time Travel Required: 25% or less - You may be expected to travel for this position. Appointment type: Permanent

Occupations and job series: 1101 General Business And Industry Supervisory status: Yes Federal service type: This job is in the Competitive Service Represented by a union: No Drug test: No Security clearance: Not Required Position sensitivity and risk: Non-sensitive (NS)/Low Risk

Jobs require a background check and some require a security clearance. The type depends on the job. Background check type: Credentialing/Suitability/Fitness

Financial disclosure required: No

Some jobs require financial disclosure to identify conflicts of interests.

Announcement number: CBSZ-13098006-27-MB Control number: 890090200

This job is open to

Federal employees - Competitive service Current federal employees whose agencies follow the U.S. Office of Personnel Managements hiring rules and pay scales.

Federal employees - Excepted service Current federal employees whose agencies have their own hiring rules pay scales and evaluation criteria.

Internal to an agency Current federal employees of the hiring agency that posted the job announcement.

Career transition CTAP ICTAP RPL Federal employees whose job agency or department was eliminated and are eligible for priority over other applicants.

Land and base management Current or former employees of a base management agency.

Veterans Veterans of the U.S. Armed Forces or a spouse widow widower or parent of a veteran who may be eligible for derived preference.

Military spouses Military spouses of active duty service members or whose spouse is 100 percent disabled or died on active duty.

Individuals with disabilities Individuals who are eligible under Schedule A.

Family of overseas employees Family members of a federal employee or uniformed service member who is or was working overseas.

Peace Corps & AmeriCorps Vista Individuals who have served at least 2 years with the Peace Corps or 1 year with AmeriCorps VISTA.

Special authorities Individuals eligible under a special authority not listed in another hiring path.

Clarification from the agency This announcement is open to CTAP ICTAP and status candidates only with first area of consideration given to current permanent employees of the Butler VAMC. Documentation required to verify eligibility.

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Duties

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Work Schedule: Full-Time Monday - Friday 8:00am - 4:30pm Position Description: PD Supervisory Acquisition & Utilization Specialist PD99867S

Duties include but not limited to the following:

• Directs maintains and carries out management duties involving many separate and distinct phases of operations within the Business and Procurement Planning and Purchasing sector in the Supply Chain Service.
• Supervises employees from separate but interrelated units and conducts semi-annual and annual performance reviews.
• Assists subordinate staff with performance issues as necessary schedules and grants leave and monitors overtime usage.
• Resolves informal complaints and grievances discusses corrective actions with employees and recommends appropriate disciplinary andor adverse action.
• Plans coordinates and evaluates the logistical actions required to support the clinical and administrative mission that the organization provides.
• Establishes expedites and reviews the micro-purchase orders and consolidation of all procurement packages.
• Serves as the Approving Official for approving reconciled purchase card transactions and exercises Ordering Officer Authority in determining best value and contract sourcing.
• Develops sole source justifications in relation to cost limited availability or unusual nature.
• Negotiates performance requirements among multiple sites and service lines to obtain agreement and standardize enterprise equipment supply andor service requirements.
• Prepares and processes requisitions and procurement packages to the Network Contracting Activity NCA for award for facility wide fund control activities and interfaces with Fiscalbudget staff to resolve obligation and reconciliation issues.
• Furnishes instructions and explanations on new regulations and procedures and prepares reports briefs and contract data for meetings inspections audits and in-progress reviews.
• Coordinates with leadership staff and other stakeholders to develop and execute acquisition strategies and conducts analyses and recommends courses of actions.
• Monitors the procurement process from pre-award to final delivery of requirements and ensures compliance with the terms of contracts.
• Advises on all phases of negotiation with the contract specialistcontracting officer for contract modifications change orders supplemental agreements delivery order processes and all phases of contract administration.
• Performs other duties as assigned.

Telework Ad Hoc Telework may be available. To be discussed during interview.

Virtual This is not a virtual position.

Position Description: PD Supervisory Acquisition & Utilization Specialist PD99867S

Relocation/Recruitment Incentives Not Authorized

Requirements

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Conditions of employment

• You must be a U.S. Citizen to apply for this job.
• To be considered for this position you must complete all required steps in the process. In addition to the application and questionnaire this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959.
• Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.
• Subject to background/security investigation.
• Selected applicants will be required to complete an online onboarding process. Acceptable forms of identification will be required to complete pre-employment requirements: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Effective May 7, 2025 drivers licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). As a condition of employment for accepting this position you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest we may consider:
• your performance and conduct
• the needs and interests of the agency
• whether your continued employment would advance organizational goals of the agency or the Government
• whether your continued employment would advance the efficiency of the Federal service.
• Upon completion of your probationary period your employment will be terminated unless you receive certification in writing that your continued employment advances the public interest.

Qualifications

To qualify for this position applicants must meet all requirements by the closing date of this announcement: 11/02/2026.

Time-In-Grade Requirement Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the announcement. In this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

Selective Placement Factors (SPF) Contracting Officer Representative (COR) and/or contracting/management experience preferred.

You may qualify based on your experience as described below

Specialized Experience You must have One (1) full year of specialized experience equivalent to the GS-11 level in the Federal Service that has equipped you with the particular knowledge skills and abilities to successfully perform the duties of a Supervisory Acquisition Utilization Specialist and that is typically in or related to the work of this position. Specialized experience includes serving as a team lead or senior specialist assisting with the direction and control of supply chain planning handling contract related services product acquisition and procurement of items in a healthcare environment overseeing contracts from pre-award to post-award preparing procurement packages including development of requirement documents e.g. performance work statements and objectives cost benefit analysis sole source justifications etc. developing and analyzing reports to make recommendations on acquisition and contracting issues participating in negotiations throughout all phases of contract administration and monitoring expenditures and reporting on deviations from contract terms. This position requires some degree of specialized knowledge and experience of logistics support activities in areas of acquisition management contracting purchasing transportation distribution inventory management and control expendable and non-expendable equipment and warehouse operations.

Physical Requirements Work is primarily sedentary in nature. Requires occasional travel to conduct inspections of contract facilities or motor vehicles providing contracts for healthcare resources to ensure Joint Commission and safety requirements are met.

For more information on these qualification standards please visit the United States Office of Personnel Managements website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards.

Education

There is no educational substitution at this grade level.

Additional information

Placement Policy The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment change to lower grade transfer appointment or reinstatement. Management may use any one or any combination of these methods to fill the position.

Under the Fair Chance to Compete Act the Department of Veterans Affairs prohibits requesting an applicants criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process visit Human Resources and AdministrationOperations Security and Preparedness (HRAOSP) at The Fair Chance Act.

Reasonable Accommodation (RA) Requests If you believe you have a disability (i.e. physical or mental) covered by the Rehabilitation Act of 1973, as amended, that would interfere with completing the USA Hire Competency Based Assessments you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position after notification of the adjudication of your request you will receive an email invitation to complete the USA Hire Competency Based Assessments based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments.

Receiving Service Credit for Earning Annual Vacation Leave Federal Employees earn annual leave at a rate (4, 6, or 8) hours per pay period which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employees credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

This job opportunity announcement may be used to fill additional vacancies.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation a copy of the agency notice your most recent performance rating and your most recent SF-50 noting current position grade level and duty location and be found well-qualified for this vacancy. To be well-qualified applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPMs Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition.

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Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.

Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your qualifications will be evaluated based on your application materials (e.g. resume & supporting documents), your responses on the application questionnaire and your responses to all assessments required for this position. You will be assessed on the following Competencies for this position:

• Accountability
• Customer Service
• Decisiveness
• Flexibility
• Interpersonal Skills
• Problem Solving
• Resilience

Your experience must be fully documented on your resume and must include job title duties month and year start/end dates AND hours worked per week. A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

IN DESCRIBING YOUR EXPERIENCE PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration.

Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps, AmeriCorps) and other organizations (e.g. professional philanthropic religions spiritual community student social). Volunteer work helps build critical competencies knowledge and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience including volunteer experience.

During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement nor does it guarantee further consideration for additional positions.

Special Employment Consideration VA encourages persons with disabilities to apply including those eligible for hiring under 5 CFR 213.3102u (Schedule A Appointment of persons with disabilities i.e. intellectual disabilities severe physical disabilities or psychiatric disabilities) and/or Disabled veterans with a compensable service-connected