Support Services Coordinator

Support Services Coordinator

Salary

See Position Description

Location

Pittsburgh, PA

Job Type

CS Non-Competitive, Full Time

Job Number

26-SSCO-01

Department

Public Works

Opening Date

06/09/2026

Closing Date

6/30/2026 4:00 PM Eastern

FLSA

Non-Exempt

Bargaining Unit

01

• Description
• Benefits
• Questions

POSITION SUMMARY

The Supports Services Coordinator, Public Works, will support the Manager, Supports Services, through a variety of soft skills and industry knowledge to promote efficiency across all areas at maximum benefit to the City. Through providing operational, analytical, and administrative support to the Manager, Support Services, this role will build and maintain systems that benefit the Department of Public Works and ensure consistency, accuracy, and efficiency across all fleet and asset management functions.

Department: Public Works

Salary: $70,200 per year.

Posting Type: Announcement

Union: None, this is a non-union position.

Civil Service Classification: Non-Competitive

REQUIREMENTS

General Application Requirements:

You must submit or show proof of all the following at the time of application (unless otherwise indicated below), or your application will be disqualified.

Disqualifications based on any of these General Application Requirements are not subject to a Civil Service appeal.

• Applicants must submit a complete application, including education, work experience, a resume (if applicable), and completed supplemental questions.

• Applicants must be or become residents of the City of Pittsburgh prior to employment and remain a resident throughout employment.

• Click here to view a map of City of Pittsburgh neighborhoods.

• A current, valid Pennsylvania Class C Drivers License is required prior to appointment and must be maintained throughout employment. Written requests for accommodation based on the Rehabilitation Act of 1973 and the Americans with Disabilities Act will be considered by the Department of Human Resources & Civil Service on an individual basis.

NOTE: The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions. The background investigation includes, but is not limited to, criminal background, drivers license, and City of Pittsburgh real estate tax payments. Candidates may be disqualified from consideration based on the results of their background investigation, as it relates to the job for which the applicant is being considered.

NOTE: Candidates being considered for employment must submit official transcripts verifying post-secondary education (college/university, trade school, etc.) prior to hire.

Qualifying Requirements:

Your work experience and education/training will be evaluated to determine if you meet the qualifying eligibility requirements listed below for this position. You will receive notice of your eligibility status.

• WORK EXPERIENCE: The application must clearly show two (2) years of full-time asset management or fleet maintenance management experience (Less than full-time experience will be calculated on a pro-rated basis.)
• EDUCATION/TRAINING: The applicant must clearly show a Bachelor's Degree in Finance, Logistics, Accounting, Public Administration, Economics, Business Administration, Construction Management, Facilities Management, or a related field. (See NOTE under General Application Requirements regarding education/training verification.)
• EQUIVALENCY: Education/training and/or work experience may be substituted on a year for year basis if the application clearly shows the required number of years to meet the Total Qualifying Requirement for this position based on the sum of work experience and education/training listed above. The Total Qualifying Requirement is six (6) years. (See NOTE under General Application Requirements regarding education/training verification.)

CIVIL SERVICE EXAMINATIONS

If you meet the qualifying requirements listed above, you will receive a letter of admission (when applicable) for the following examination(s). You must pass the written and/or performance examination(s) to have your name placed on the official Civil Service eligibility list for this position. Candidates receiving job offers must pass a medical examination (when applicable) before the date of hire.

• Written: None required for this position.
• Performance: None required for this position.
• Medical: None required for this position.

POSITION DUTIES

General Support

• Assists Manager, Supports Services, in liaising with approved vendors, internal departments, and external partners involved in vehicle and equipment services.
• Supports the Manager, Support Services, in daily operations, planning, and coordination across all functional areas, including implementing systems and workflows that improve departmental consistency, transparency, and efficiency.
• Ensures all work aligns with internal policies, procedures, regulations, and union agreements.
• Executes on critical and time-sensitive operations to maintain a safe and clean City.
• Handles other tasks and responsibilities as requested to support departmental operations and service standards.
• Performs activities and functions of related personnel as assigned or required.
• Performs other related tasks and duties that are assigned or required.

Communication and Coordination

• Employs effective communication skills, including writing, speaking, and active listening when working with internal and external stakeholders, including repair technicians, vendors, and sales representatives.
• Maintains awareness of operational conditions, emerging issues, and risks, and escalates concerns to the Manager as appropriate.

Asset and Fleet Management Support

• Conducts research and gathers data to inform decisions around asset management, budgeting, and fleet operations.
• Helps identify vehicle, equipment, and material needs across the department and maintains accurate asset records, including acquisition, maintenance, and disposal.
• Coordinates with divisions to ensure assets are utilized effectively and in alignment with departmental goals.
• Provides support in preparing the annual budget for vehicle and equipment purchases and leases.
• Responsible for establishing, monitoring, and minimizing vehicle and equipment downtime and the balance of logistic support resources across the Department.

Click here to view the full job description, including knowledge, skills, abilities, and working conditions for this position. Locate and click on the position title to view the complete job description.

Full-time City employees receive a comprehensive benefit package including:

• Health, Dental and Vision Benefits
• Pension
• Voluntary Deferred Compensation Plan
• Tuition Reimbursement
• Paid Holidays
• Paid Vacation
• Personal Days

(Benefits may be modified based on collective bargaining unit terms.)

01

The City of Pittsburgh welcomes all applicants, including those who would need to relocate to satisfy the Residency Requirement prior to starting this position. Please elaborate on your plans to relocate to Pittsburgh if you do not already live within the City of Pittsburgh municipality. If you already reside within the City of Pittsburgh, please write N/A.

02

Do you have a current, valid Pennsylvania Motor Vehicle Operators License (Class C - regular) or a current valid drivers license from another state or the U.S. Armed Forces? If you do not possess a current, valid PA Class C Drivers License: Are you able to obtain one prior to appointment if you are selected to fill this posit

• N/A- I already possess the required drivers license.
• YES, I AM able to obtain a PA Class C Drivers License prior to appointment if I am selected to fill this position.
• NO, I am NOT able to obtain a PA Class C Drivers License prior to appointment if I am selected to fill this position.

03

Please select the one answer most closely describing your minimum professional work experience/education.

• I possess a high school diploma or equivalent and at least six (6) years of full-time experience in asset management or fleet maintenance management.
• I possess an unrelated associate degree and at least five (5) years of full-time experience in asset management or fleet maintenance management.
• I possess a related associate degree and at least four (4) years of full-time experience in asset management or fleet maintenance management.
• I possess an unrelated bachelors degree and at least four (4) years of full-time experience in asset management or fleet maintenance management.
• I possess a related bachelors degree and at least two (2) years of full-time experience in asset management or fleet maintenance management.
• I possess a related masters degree
• I possess an unrelated masters degree and at least three (3) years of full-time experience in asset management or fleet maintenance management.
• I do not possess any of the minimum amounts of education/and or work experience listed above.

04

Please briefly describe your related experience in in asset management or fleet maintenance management. If you do not possess related experience type N/A.

05

Do you understand that OFFICIAL transcripts must be submitted to the Department of Human Resources & Civil Service if you are selected to fill this position?

• Yes
• No

06

Did you remember to attach your complete resume with this application?

• Yes
• No

Required Question

Employer City of Pittsburgh

Address 414 Grant Street

Room 431

Pittsburgh, Pennsylvania, 15219

Phone 412-255-2710

Website http://www.pghjobs.net