Looking for a rewarding job?
Complex Vein & Vascular is seeking an experienced Surgery Scheduler to support Dr. Marc Salhanick and our clinical team at our Dallas office. This position is a great fit for someone who enjoys coordinating procedures, communicating with patients, and keeping a busy specialty practice organized.
You will help patients navigate the scheduling process for vein and vascular procedures, from coordinating appointments and authorizations to ensuring instructions and documentation are completed accurately.
What You’ll Do
- Schedule vein and vascular procedures with hospitals, outpatient surgery centers, and other facilities as appropriate
- Coordinate with Dr. Salhanick, patients, clinical staff, facilities, anesthesia providers and outside vendors
- Obtain prior authorizations, referrals, and insurance pre-certifications
- Verify insurance eligibility and benefits
- Coordinate required preoperative testing, imaging, laboratory work, and documentation
- Communicate procedure preparation, arrival instructions, and follow-up details to patients
- Maintain procedure calendars, track pending items, and communicate scheduling changes promptly with all parties
- Collaborate with clinical, billing, referral, and facility personnel to ensure procedures are ready to proceed
- Assist with front-office duties, including patient check-in, phone calls, appointment scheduling, insurance verification, and copay collection as needed
- Maintain accurate records and protect patient information in accordance with HIPAA
- At least 1 year of surgery or procedure scheduling experience required
- Vascular, vein, cardiology, or other specialty practice experience preferred
- Experience obtaining prior authorizations and verifying insurance coverage
- Strong knowledge of medical terminology and health insurance processes
- Proficiency with electronic medical records and scheduling systems; experience with eCW (eClinicalWorks) preferred
- Excellent communication, organization, accuracy, and patient service skills
- Ability to manage competing priorities in a fast-paced medical office
- Spanish/English bilingual skills are a plus
What We’re Looking For
- At least 1 year of surgery or procedure scheduling experience required
- Vascular, vein, cardiology, or other specialty practice experience preferred
- Experience obtaining prior authorizations and verifying insurance coverage
- Strong knowledge of medical terminology and health insurance processes
- Proficiency with electronic medical records and scheduling systems; experience with eCW (eClinicalWorks) preferred
- Excellent communication, organization, accuracy, and patient service skills
- Ability to manage competing priorities in a fast-paced medical office
- Spanish/English bilingual skills are a plus
Compensation & Employment
- Pay: $21–$23 per hour, depending on experience.
- Benefits include health insurance, paid time off (PTO), and paid holidays.
- Hours are: Monday – Friday, 8:30am to 5pm
Why Join Complex Vein & Vascular?
Join a patient-focused specialty practice where attention to detail, teamwork, and clear communication make a meaningful difference. You will play an important role in helping patients access the procedures and care they need.