Job Description
The Hardware-Centric IT Asset Management contractor is a hands-on operational role dedicated to
ensuring Milwaukee County has a complete, accurate, and continuously validated inventory of all
physical technology assets. This position focuses primarily on field verification, device tracking, hardware
lifecycle processes, inventory processes and ensuring that what exists physically across County facilities is
fully and precisely represented in ManageEngine ServiceDesk Plus (SDP) and the CMDB.
The contractor works closely with the Service Operations Manager and team, Business Analysts, Security
team, and Infrastructure teams to maintain disciplined stewardship of desktops, laptops, tablets,
printers, POS equipment, networking devices, specialized operational hardware, and other embedded
digital systems.
Strategic intent:
This hardware-centric position establishes the physical foundation for a mature, accurate, and
automated IT Asset Management program. Through detailed fieldwork—tracking, validating, tagging,
reconciling, and monitoring hardware across County facilities—the contractor strengthens the CMDB,
reduces operational risk, improves troubleshooting efficiency, and supports cost-optimized lifecycle
decisions.
Ultimately, this role ensures that every physical technology asset in Milwaukee County is known, verified,
properly maintained, and strategically managed.
Core Responsibilities
1. Hardware Discovery, Validation & Reconciliation
• Conduct physical walkthroughs across County offices, departments, and remote sites to locate,
inspect, and validate IT hardware.
• Confirm asset tags, serial numbers, physical condition, hardware model, and specific device
configurations.
• Reconcile differences between physical hardware and CMDB records; correct inaccuracies and
update missing relationships.
• Inventory reconcilliation: Execute periodic (weekly/monthly) data reconcilliation processes to
compare CMDB asset records against active network discovery, cloud management, and
endpoint tools.
• Identify systemic flaws in automated discovery or manual data entry workflows and propose
permanent fixes to prevent future inventory drift.
• Identify and document orphaned, misplaced, untagged, or non-standard devices.
• Analyze mismatched data points – such as ghost assets, missing serial numbers, incorrect
lifecycle statuses, and trace their root cause
• Work with IT and department personnel to assign financial charge code information to each
asset.
2. Field-Based Hardware Tracking & Placement Accuracy
• Maintain real-time accuracy regarding where each device is physically located—desk, room,
building, or operational zone.
• Work directly with site technicians, supervisors, and departmental contacts to confirm hardware
placement changes and promote on-going asset management practices
• Monitor and document equipment movement during relocations, renovations, department
moves, and lifecycle refresh activities.
3. Device Lifecycle & Hands-On Processing
• Support the full lifecycle of physical IT hardware, including receiving, tagging, imaging
assistance, prep for deployment, and retirement.
• Perform intake verification on new hardware shipments—matching POs, confirming specs,
ensuring standard compliance.
• Capture warranty status, purchase dates, age, and condition within the asset system of record to
support refresh and budgeting decisions.
• Coordinate secure packaging and transport of devices scheduled for repair, return, or disposal.
4. CMDB Accuracy for Hardware Relationships
• Ensure the CMDB reflects correct associations between physical hardware and:
o assigned users
o business units
o network segments
o installed software
o tickets, incidents, and changes
• Validate that physical asset roles (workstation, kiosk, POS terminal, mobile device, peripheral)
are correctly represented.
5. Department Engagement for Hardware Awareness
• Build consistent communication channels with County departments to understand:
o what hardware they use
o where it is deployed
o how it supports their operations
o what changes or upgrades are planned
• Identify operational impacts of outdated, damaged, or insufficient hardware.
6. Procurement, Standards & Physical Compliance
• Assist with verifying device requests for compatibility with County standards.
• Validate equipment specifications against approved configurations before purchase or
deployment.
• Support procurement teams with hardware-specific data, vendor coordination, and replacement
justification.
7. Hardware Governance, Refresh & Replacement Insight
• Maintain structured datasets about device age, support eligibility, warranty windows, and
end-of-life timelines.
• Assist in hardware refresh prioritization by providing accurate, field-validated data.
• Identify high-risk devices (e.g., aging POS terminals, unsupported models, damaged equipment)
and flag for proactive action.
8. Secure Hardware Disposal & Physical Chain-of-Custody
• Coordinate the physical collection of retired devices.
• Ensure that devices sent for disposal or recycling follow proper chain-of-custody, data wiping,
destruction, and vendor compliance.
• Assist efforts to recover residual value from salvageable equipment.
9. ITIL-Aligned Hardware Process Improvement
• Support creation and documentation of hardware standards for end-user devices, peripherals,
and specialized digital equipment.
• Contribute to troubleshooting hardware-related issues tied to those standards.
• Participate in governance discussions on hardware selection, approval pathways, and lifecycle
processes.
Requirements
Role Overview
The Systems Analyst III contractor will focus on Hardware-Centric IT Asset Management. This is a hands-on operational role dedicated to
ensuring Milwaukee County has a complete, accurate, and continuously validated inventory of all
physical technology assets. This position focuses primarily on field verification, device tracking, hardware
lifecycle processes, inventory processes and ensuring that what exists physically across County facilities is
fully and precisely represented in ManageEngine ServiceDesk Plus (SDP) and the CMDB.
The contractor works closely with the Service Operations Manager and team, Business Analysts, Security
team, and Infrastructure teams to maintain disciplined stewardship of desktops, laptops, tablets,
printers, POS equipment, networking devices, specialized operational hardware, and other embedded
digital systems.
Strategic intent:
This hardware-centric position establishes the physical foundation for a mature, accurate, and
automated IT Asset Management program. Through detailed fieldwork—tracking, validating, tagging,
reconciling, and monitoring hardware across County facilities—the contractor strengthens the CMDB,
reduces operational risk, improves troubleshooting efficiency, and supports cost-optimized lifecycle
decisions.
Ultimately, this role ensures that every physical technology asset in Milwaukee County is known, verified,
properly maintained, and strategically managed.
Core Responsibilities
1. Hardware Discovery, Validation & Reconciliation
• Conduct physical walkthroughs across County offices, departments, and remote sites to locate,
inspect, and validate IT hardware.
• Confirm asset tags, serial numbers, physical condition, hardware model, and specific device
configurations.
• Reconcile differences between physical hardware and CMDB records; correct inaccuracies and
update missing relationships.
• Inventory reconcilliation: Execute periodic (weekly/monthly) data reconcilliation processes to
compare CMDB asset records against active network discovery, cloud management, and
endpoint tools.
• Identify systemic flaws in automated discovery or manual data entry workflows and propose
permanent fixes to prevent future inventory drift.
• Identify and document orphaned, misplaced, untagged, or non-standard devices.
• Analyze mismatched data points – such as ghost assets, missing serial numbers, incorrect
lifecycle statuses, and trace their root cause
• Work with IT and department personnel to assign financial charge code information to each
asset.
2. Field-Based Hardware Tracking & Placement Accuracy
• Maintain real-time accuracy regarding where each device is physically located—desk, room,
building, or operational zone.
• Work directly with site technicians, supervisors, and departmental contacts to confirm hardware
placement changes and promote on-going asset management practices
• Monitor and document equipment movement during relocations, renovations, department
moves, and lifecycle refresh activities.
3. Device Lifecycle & Hands-On Processing
• Support the full lifecycle of physical IT hardware, including receiving, tagging, imaging
assistance, prep for deployment, and retirement.
• Perform intake verification on new hardware shipments—matching POs, confirming specs,
ensuring standard compliance.
• Capture warranty status, purchase dates, age, and condition within the asset system of record to
support refresh and budgeting decisions.
• Coordinate secure packaging and transport of devices scheduled for repair, return, or disposal.
4. CMDB Accuracy for Hardware Relationships
• Ensure the CMDB reflects correct associations between physical hardware and:
o assigned users
o business units
o network segments
o installed software
o tickets, incidents, and changes
• Validate that physical asset roles (workstation, kiosk, POS terminal, mobile device, peripheral)
are correctly represented.
5. Department Engagement for Hardware Awareness
• Build consistent communication channels with County departments to understand:
o what hardware they use
o where it is deployed
o how it supports their operations
o what changes or upgrades are planned
• Identify operational impacts of outdated, damaged, or insufficient hardware.
6. Procurement, Standards & Physical Compliance
• Assist with verifying device requests for compatibility with County standards.
• Validate equipment specifications against approved configurations before purchase or
deployment.
• Support procurement teams with hardware-specific data, vendor coordination, and replacement
justification.
7. Hardware Governance, Refresh & Replacement Insight
• Maintain structured datasets about device age, support eligibility, warranty windows, and
end-of-life timelines.
• Assist in hardware refresh prioritization by providing accurate, field-validated data.
• Identify high-risk devices (e.g., aging POS terminals, unsupported models, damaged equipment)
and flag for proactive action.
8. Secure Hardware Disposal & Physical Chain-of-Custody
• Coordinate the physical collection of retired devices.
• Ensure that devices sent for disposal or recycling follow proper chain-of-custody, data wiping,
destruction, and vendor compliance.
• Assist efforts to recover residual value from salvageable equipment.
9. ITIL-Aligned Hardware Process Improvement
• Support creation and documentation of hardware standards for end-user devices, peripherals,
and specialized digital equipment.
• Contribute to troubleshooting hardware-related issues tied to those standards.
• Participate in governance discussions on hardware selection, approval pathways, and lifecycle
processes.
Required Skills
Skill Type
Skill Name
IT Asset Management. Hardware Discovery, Validation & Reconciliation (5+ Years)
CMDB data accuracy and Asset Associations (5+ Years)
Process development and documentation (5+ Years)
Preferred Skills
Skill Type
Skill Name
Service Desk Plus Reporting and retention of data
Numbers & Facts
| Location | Madison, Wisconsin |
| Industry | Staffing/Employment Agencies |
| Company Size | 20 to 49 employees |
| Year Founded | 2004 |
| Website | http://www.novalink-solutions.com/ |
About Company
Novalink, founded in 2003 , is a leading consulting and staffing company serving clients in public and private sectors in Information Technology, Telecommunications (IT/Telecom), Technical Networks, Finance, and Administration. With government agencies as our primary clientele, our team has a proven track record of success in providing temporary personnel solutions and managing government deliverables-based projects over the past 20 years.
Skills
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