Tax Administrative Assistant (Year-Round)

Tax Administrative Assistant (Year-Round)

Employment Type: Temporary-to-Hire or Direct Hire (Based on Qualifications)

Position Overview

We are seeking a highly organized, detail-oriented, and dependable Tax Administrative Assistant to support the daily operations of a busy accounting and tax preparation office.

The ideal candidate is a motivated self-starter who takes initiative, works independently, and thrives in a fast-paced professional environment. Previous experience in a tax preparation or accounting office is strongly preferred.

This opportunity may be offered as temporary-to-hire or direct hire, depending on the candidate's relevant experience, demonstrated employment stability, professional references, and overall qualifications.

Key Responsibilities

• Provide administrative support to tax professionals and office staff.
• Organize, process, and maintain tax documents and client files.
• Communicate professionally with clients by phone, email, and in person.
• Schedule appointments and coordinate calendars.
• Collect and track client documentation to support timely tax preparation.
• Assist with electronic filing, scanning, and recordkeeping.
• Maintain strict confidentiality of sensitive financial and personal information.
• Manage competing priorities and meet deadlines during tax season.
• Perform general administrative and office support duties as needed.

Qualifications

• Previous administrative experience required; tax or accounting office experience strongly preferred.
• Strong organizational skills and exceptional attention to detail.
• Proven ability to work independently, anticipate needs, and take initiative.
• Excellent communication and customer service skills.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Ability to learn new software and office procedures quickly.
• Strong time-management and multitasking skills.
• Professionalism, reliability, and a commitment to confidentiality.
• Positive professional references and a demonstrated record of dependability.

Ideal Candidate

We are looking for a proactive professional who takes ownership of their work, requires minimal supervision, and understands the importance of accuracy, efficiency, and exceptional client service.

Candidates with relevant tax office experience, a strong employment history, and positive professional references may be considered for direct hire.

If you are dependable, resourceful, and ready to contribute to a professional, client-focused team, we encourage you to apply.

Work Location: In person

. Skillset Required: Administrative, income tax (returns, notices, advance tax)