Technician – Inventory and Records – Transportation

Reports to: Lead Inventory Coordinator

Annual Duty Days: 261 Days

Wage/Hour Status: Non-Exempt

Pay Grade: A05, 8HR

Date Updated: 10/2026

Qualifications:

College hours, high school diploma or GED

Experience with inventory management software (preferred)

Possess verbal and written comprehension skills and ability to learn new tasks

Possess understanding and use of JIT inventory management

Knowledge of state vehicle title and registration procedures preferred

Proficient in the use of a calculator, computer and current Windows applications

Strong attention to detail and ability to manage multiple deadlines

Ability to receive and give written and verbal instructions

Strong communication, organization and customer service skills

Fluent in English and Spanish (verbal and written) (preferred)

Able to work productively with minimal supervision

Primary Purpose:

Initiate, control, disperse and order parts and supplies for KISD. Maintain accurate inventory levels, accurate parts and service repair documentation as required through data entry to the district inventory management and PM software. Support the repair effort of all white fleet vehicles. Support the district's inventory and asset management functions by processing titles and registrations for district-owned vehicles and equipment and fleet maintenance. Always act in the best interest of the district, the students and the community.

Major Duties and Responsibilities:

• Maintain accurate records regarding white fleet repair orders and all purchases within the Parts Department.
• Monitor minimum and maximum inventory levels to provide parts and supplies in a timely and consistent manner.
• Controls the issue of all white fleet parts and supplies from the parts department.
• Process titles, registrations, license plates and renewal for all district white fleet vehicles and trailers/equipment.
• Maintain digital and physical records of titles, registrations and other related documents.
• Coordinate with other departments to gather required information related to fleet inspections, renewals and registrations.
• Assist in vehicle retirements by collecting license plates, EZ Tags from site vehicles to complete the deactivation process.
• Assist Finance Clerk with required forms, plates and EZ Tag spreadsheet.
• Manage database for all fleet vehicle and driver assignments.
• Create, open and update work orders in the department fleet management system.
• Maintain organized files and work order documentation for all white fleet reports.
• Research replacement parts as needed by use of internet and/or provided digital parts manual.
• Ensures that proper purchasing procedures are maintained in accordance with the policies set forth by the Katy Independent School District.
• Provide accurate accountability for all inventory levels, supplies, materials, and equipment.
• Able to contact vendors for parts/supplies cost and availability.
• Coordinate and schedule service/preventative maintenance on all fleet vehicles to prevent potential problems and maximize vehicle availability.
• Coordinate all offsite fleet and trailer repairs with approved vendors.
• Communicate estimated repair timelines and status updates to departments.
• Maintain a clean and orderly parts room working environment.
• Possess the ability to work well with departmental and non-departmental personnel.
• Possess good oral and written communication skills.
• Provide assistance to the shop foreman in coordinating off-site repairs when requested.
• Other duties as assigned.

Equipment Used:

Personal Computer, calculator, phone, lift dolly, etc.

Working Conditions:

Work with frequent interruptions, maintain emotional control under stress. Frequent walking, standing, twisting, climbing stairs, stooping, bending, grasping/squeezing, wrist and shoulder flexion/extension. Repetitive hand motions, moderate carrying, reaching and capable of lifting 100 pounds. Work outside and inside. Working around vehicles and machinery with moving parts. Frequent exposure to extreme temperatures (both hot and cold), vehicle fumes, dampness and humidity, toxic chemicals, environmental allergens, exhaust fumes, gasoline, diesel fuel, noise, and dust. Irregular hours and occasional prolonged hours.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.