Telecommunications Tower Construction Administrative Assistant
Job Summary
The Administrative Assistant provides administrative and clerical support to ensure the office runs efficiently. This role supports managers, employees, and visitors by handling a variety of organizational, communication, scheduling, and administrative tasks.
Key Responsibilities
- Answer and direct phone calls, emails, and other correspondence.
- Schedule appointments, meetings, and maintain calendars.
- Prepare, edit, and distribute documents, reports, and presentations.
- Organize and maintain filing systems, both electronic and paper.
- Coordinate travel arrangements, accommodations, and itineraries.
- Order and maintain office supplies and equipment.
- Assist with data entry, recordkeeping, and database management.
- Greet visitors and provide general administrative support.
- Manage incoming and outgoing mail and deliveries.
- Support special projects and events as assigned.
- Maintain confidentiality of sensitive information.
- Assist with expense reports, invoices, and basic bookkeeping tasks when required.
Required Qualifications
- High school diploma or equivalent; associate degree preferred.
- Proven experience in an administrative, clerical, or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong written and verbal communication skills.
- Excellent organizational and time-management abilities.
- Attention to detail and accuracy.
- Ability to multitask and prioritize competing responsibilities.
- Professional demeanor and customer service skills.
Preferred Qualifications
- Experience with office management software and databases.
- Familiarity with scheduling and project management tools.
- Experience supporting multiple departments or executives.
Key Competencies
- Organization and planning
- Communication skills
- Problem-solving
- Time management
- Adaptability
- Teamwork and collaboration
- Professionalism and discretion
Working Conditions
- Office environment. Business attire.
- Standard business hours, Monday through Friday, 8:00 AM to 5:00 PM EST, with occasional overtime as needed.
- May require prolonged periods of sitting, computer work, and phone communication.
What We Offer
- Benefits: Health, dental, vision insurance, and paid time off.
- Work Environment: A collaborative, professional office culture.
- Career Growth: Opportunities to further specialize in Operations, Safety, or Project Management.
About Us
We have been a family-owned business for 51 years, committed to integrity, hard work, and long-term relationships with our employees and customers. Our team values reliability, teamwork, and a strong commitment to doing the job right.
Salary
Based on experience and references.
Reports To: The Vice President and Division Manager
Employment Type: Full-Time
Location: Winter Park, FL. This is not a remote position.
Tower Systems is an equal opportunity employer.
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