Temporary Administrative Assistant (Admissions Office)

SALARY & FLSA: $21.30 to $28.12 per hour; FLSA non-exempt

The $21.30 hourly starting pay is structured to be competitive and may extend up to the $24.71 midpoint of the annual range, reflecting our commitment to offering competitive compensation to qualified candidates.

OPENING DATE: 07/10/2026

CLOSING DATE: 07/23/2026 This position may close early if a sufficient number of qualified applications are received.

JOB TYPE: Temporary, Full-time

UNION: Non-Represented

OPENINGS: 1

LOCATION: Onsite

DEPARTMENT: Admissions

This is a temporary role with an anticipated end date of January 31, 2027. The weekly schedule will vary ranging from 30 to 40 hours per week depending on business need.

SUMMARY

This position provides administrative and operational support to the Admissions team, ensuring efficient daily operations through coordination of scheduling, communications, recordkeeping, purchasing, reporting, and departmental activities. This role helps support a positive experience for guests, employees, and partners while contributing to the overall success of the department.

HOW DO YOU ZOO?

More than 1.3 million people visit Woodland Park Zoo each year. We connect people with wildlife and remind them of what's at stake in our changing world. Our job is to motivate people to take action and provide them with the tools needed to join us in saving endangered species. Working for the zoo means upholding our mission, "To save wildlife and inspire everyone to make conservation a priority in their lives." Apply today and show us how you zoo.

WHO YOU AREAs our new Temporary Administrative Assistant, we know you will be successful in this role because you are:

• A friendly, service-focused professional who enjoys helping people, building positive relationships, and delivering exceptional customer service through every phone call, email, and interaction.
• A highly organized and detail-oriented multitasker who takes pride in keeping operations running smoothly, coordinating competing priorities, and producing accurate work while maintaining a positive, professional attitude.
• A collaborative team player who enjoys partnering with colleagues across departments, coordinating with managers on administrative needs, sharing information effectively, and supporting team goals while building strong working relationships throughout the organization.
• A dependable and adaptable individual who thrives on variety and is energized by contributing to the zoo's mission, stepping in where needed, and creating positive experiences for staff, volunteers, and visitors alike.

YOUR PRIMARY RESPONSIBILITIES

• Provide administrative support to the Admissions department, including scheduling, calendar management, meeting coordination, training logistics, and onboarding activities as needed.
• Collaborate closely with the Admissions leadership to support departmental operations, maintain consistency, and ensure timelines and priorities are met.
• Maintain professional and responsive communication with leadership through meetings, email, Microsoft Teams, and in-person interactions.
• Maintain accurate records, files, reports, and departmental documentation in accordance with organizational standards.
• Assist with purchasing, invoice processing, expense tracking, and supply inventory management.
• Track projects, deadlines, and operational priorities to help ensure consistency, accountability, and successful completion of departmental objectives.
• Serve as a primary point of contact for internal and external inquiries, ensuring timely and professional communication.
• Assist with data entry, recordkeeping, and system updates while maintaining data accuracy and
• Coordinate with cross-functional teams to support Admissions operations and enhance guest service
• Monitor and order office supplies and equipment, ensuring resources are available for daily
• Provide coverage support for main reception as needed and/or requested.
• Perform other administrative and operational duties as assigned.

QUALIFICATIONS

• High school diploma or general education degree (GED); six months to one-year related experience and/or training; or equivalent combination of education and experience.
• Successful applicants must live and work in Washington State to perform this role.
• Applicants must be at least 18 years old.

BENEFITS

The Woodland Park Zoo offers temporary staff the following benefits:

• 4 complimentary Zoo tickets per year plus other discounts and perks
• Accrue 1 hour of sick leave for every 30 hours worked
• 403(b) Retirement Plan
• Free staff parking
• Employee Assistance Program (EAP)

SELECTION PROCESS

Application: Please include a resume with your application through our Zoo Careers site at zoo.org/jobs. Please be sure to list or upload copies of all relevant training and certifications on your application. The zoo may review existing application pools to fill this position or use this pool to fill future vacancies.

This opportunity is open to all candidates that meet the qualifications. Woodland Park Zoo values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. The zoo encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, 2SLGBTQ, people with disabilities, veterans, and those with diverse life experiences. Woodland Park Zoo is committed to providing access and reasonable accommodation in all its services. If you need accommodation in the application or interview process, please contact our recruiting team at careers@zoo.org.

Screening: We will review applications and select some candidates for screening calls. Final candidates will be invited for virtual or in-person interviews.

Offer: Job offers are contingent on the verification of credentials and other information required by the employment process including the completion of a background check.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.