Temporary Executive Assistant

Our client, a global private markets investment management firm, is seeking a Temporary Executive Assistant for an approximately three-month assignment. This full-time role pays $43 per hour and follows a hybrid schedule with four days onsite and one day remote in Boston, Massachusetts. The schedule is Monday through Friday from 8:30 a.m. to 5:00 p.m. The Executive Assistant will provide high-level administrative support to senior leaders, including complex calendar management, meeting coordination, travel arrangements, expense reporting, and team event planning. The ideal candidate is a highly organized, adaptable self-starter with 5 to 8 years of executive administrative experience in investment management, financial services, or a similarly professional industry.



Key Responsibilities

• Manage and maintain complex calendars for senior leaders, proactively resolving scheduling conflicts and adjusting priorities as needed.
• Plan and coordinate virtual and in-person meetings with internal and external participants across multiple geographies and time zones.
• Arrange domestic and international travel and manage last-minute itinerary changes when necessary.
• Prepare accurate and timely expense reports and collaborate with other Executive Administrative professionals to reconcile shared travel expenses.
• Support the planning and execution of team events designed to foster collaboration and inclusion.
• Communicate professionally and confidently with colleagues and stakeholders at all organizational levels.
• Balance multiple responsibilities while adapting to shifting priorities in a fast-paced, team-oriented environment.

Candidate Qualifications

• Five to eight years of executive assistant or administrative experience, preferably within investment management, financial services, or a similarly professional industry.
• Bachelor's degree or equivalent professional experience preferred.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint.
• Exceptional organizational, prioritization, and time management abilities.
• Proven experience coordinating complex travel arrangements and responding effectively to last-minute changes.
• Strong attention to detail and a commitment to accurate, high-quality execution.
• Self-directed and motivated, with the ability to work independently and collaboratively.
• Professional, flexible, and adaptable when priorities or business needs change.

Qualified and interested candidates are encouraged to apply today for immediate consideration.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

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Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)