Posting End Date

November 2, 2026

Project-Based Temporary Employment

This is a long-term, project-based temporary position anticipated to last approximately three years, depending on the needs and progress of the Student Information System (SIS) project. The position will support various phases of the project, including planning, implementation, system transition, and post-implementation support. The duration of employment may change based on project needs and does not guarantee employment for a specific period.

Temporary Project Effectiveness Coordinator

Help guide a major university technology transition through project coordination, clear communication, change management, and careful documentation.

Position Summary

The Project Effectiveness Coordinator supports BYU-Idaho’s Student Records and Registration (SRR) team throughout the Student Information System (SIS) implementation project. This position helps keep project activities organized, stakeholders informed, and implementation milestones on track.

Working with SRR leadership, project teams, subject-matter experts, and institutional partners, the Coordinator tracks assignments and deadlines, supports policy development and training, participates in system testing and data validation, and helps departments prepare for changes to systems and processes.

This role also serves as the project historian, maintaining organized records of key decisions, milestones, deliverables, changes, and outcomes. Through thoughtful coordination, documentation, and communication, the Coordinator helps support a successful implementation and a smoother transition to new systems and processes.

What You'll Do

Project Coordination & Quality Assurance

• Track project assignments, action items, responsibilities, deadlines, dependencies, and deliverables.
• Prepare meeting agendas, document decisions, capture meeting minutes, and communicate assignments and follow-up activities.
• Participate in data validation, quality assurance, system testing, and user acceptance testing, documenting results.
• Monitor team readiness and help identify risks or barriers that could affect implementation timelines.

Communication & Training

• Draft, revise, and organize university policies, procedures, guidelines, and project communications.
• Coordinate policy review, approval, publication, and implementation activities.
• Assist with developing, scheduling, delivering, and evaluating training.
• Prepare summaries, presentations, FAQs, and implementation resources for project stakeholders and university leadership.

Change Management & Process Improvement

• Coordinate information across departments to support timely, accurate communication about project changes.
• Identify inconsistencies, process gaps, risks, and opportunities for improvement.
• Help identify barriers to implementation and develop plans to address resistance and support adoption.
• Assist with developing long-term strategies that reinforce new processes and behaviors required by the SIS transition.

Project Documentation & Collaboration

• Maintain organized and accurate records of project activities, decisions, changes, milestones, outcomes, and lessons learned.
• Maintain appropriate version control and ensure project documentation is accessible to the appropriate stakeholders.
• Collaborate with SRR colleagues, represent assigned responsibilities in department council activities, and support additional projects and committees as assigned.

Invitation to Apply

If you are an organized, detail-oriented professional who enjoys coordinating complex projects, communicating across teams, and helping people navigate change, we invite you to apply. This role offers the opportunity to contribute to a significant university-wide system implementation while supporting the people, processes, and documentation needed for a successful transition.

Qualifications, Skills & Attributes

Education

• Bachelor's degree required.

Experience

• At least two years of professional experience in customer service, records management, higher education administration, quality assurance, or a related field.
• Knowledge of or experience with change management is preferred.

Skills & Attributes

• Strong organizational skills and attention to detail.
• Critical thinking and sound judgment when resolving issues and identifying matters requiring escalation.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to build positive relationships with stakeholders and communicate professionally.
• Ability to produce clear, accurate, and professional documents and reports.
• Ability to understand and apply policies, maintain confidentiality, and exercise discretion.
• Ability to coordinate multiple assignments, monitor deadlines, and follow through on action items.
• Adaptability and a commitment to continuous improvement during a complex implementation project.

Additional Requirements

• Ability to comply with applicable university policies, student privacy requirements, and other relevant institutional standards.

Required Documents

We ask that you provide the following documents as part of your application

• Resume
• Cover Letter

IMPORTANT:

Conditions of employment require employees to hold and to be worthy to hold temple recommends. Job applicants must be able to meet these conditions to advance through a hiring process successfully. An expired recommend will prevent consideration for hire.

Why BYU-Idaho

BYU-Idaho is a distinctive faith-based university focused on its mission to develop disciples of Jesus Christ who are leaders in their homes, the Church, and their communities. Employees play an important role in supporting that mission by helping create an environment where students can learn, grow, and reach their divine potential.

Working at BYU-Idaho means contributing to a campus community that values faith, learning, service, and purposeful work. Each role on campus supports the university’s broader effort to bless students and prepare them to make a meaningful difference wherever they serve.

Compensation

General information available to applicants upon request.

Benefits

BYU-Idaho offers benefits and resources designed to support eligible employees and their families. Benefits eligibility varies by position and employment status. Eligible full-time employees may have access to:

• Medical, dental, vision, and life insurance
• An employer-matched 401(k) retirement plan
• Paid holidays, sick leave, and vacation
• Tuition waivers for employees and dependents
• An Employee Assistance Program (EAP)
• Recreational facilities and employee wellness programs

Work Schedule

Regular Schedule:
Monday–Friday, 8:00 AM–5:00 PM. This is a salaried position.

Weekend / Holiday / On Call:
Additional work will be required during critical periods of the project, including evenings and Saturdays.

Travel:
Occasional overnight travel for training and conferences.

Contact Information

For additional information, please contact:

BYU-Idaho Human Resources

Email:

employment@byui.edu

Phone: 208-496-1700