Administrative Skills, Calendar Management, Communication Skills, Customer Support/Service, Editing, Executive Assistant Skills , Expense Reports, Fax Machines, File Maintenance, Interpersonal Skills, Meeting Minutes, Microsoft Office, Office Equipment, Plan Meetings, Presentation/Verbal Skills, Printing, Record Keeping, Reporting Skills, Schedule Development, Spreadsheets, Telephone Skills, Travel Planning, Writing Skills
Opportunities for Onsite (MGH, BWH and MGB workspaces) as well as Remote Hybrid workspaces.
Performs basic to general secretarial or clerical duties related to the department functions. Receive telephone calls and personal callers, handling inquiries independently or directing to another party. Receives incoming mail and email; answers routine correspondence. Maintains daily calendar and make appointments. Types letters, runs reports, maintains or assists in maintaining files and records. Other related items as required.
Essential Functions
-Perform administrative duties for an individual, group, or department.
-Prepare reports, meeting minutes and correspondence.
-Create and edit documents, spreadsheets and presentations.
-Manage schedules, arrange appointments and itineraries.
-Coordinate meetings, travel, conference calls, and complete expense reports.
-Answer and transfer phone calls.
-Remain knowledgeable of business unit policies.
-May make contacts of a sensitive, complex, and confidential nature.
-May work for one or several department professionals, division heads, officers, or managers.
Education
High School Diploma or Equivalent required
Can this role accept experience in lieu of a degree?
No
Licenses and Credentials
Experience
Administrative Assistant or Secretarial experience 0-1 year preferred
Knowledge, Skills and Abilities
- Basic understanding of office procedures including filing, copying, scanning, printing and faxing.
- Basic Proficiency in MS Office.
- Ability to use phone system.
- Managing one's own time and the time of others.
- Strong verbal & written communication skills.
- Strong customer service skills.
- Strong interpersonal, written and oral skills.
- Ability to use standard office equipment.
Physical Requirements- Standing Occasionally (3-33%)
- Walking Occasionally (3-33%)
- Sitting Constantly (67-100%)
- Lifting Occasionally (3-33%) 20lbs - 35lbs
- Carrying Occasionally (3-33%) 20lbs - 35lbs
- Pushing Rarely (Less than 2%)
- Pulling Rarely (Less than 2%)
- Climbing Rarely (Less than 2%)
- Balancing Occasionally (3-33%)
- Stooping Occasionally (3-33%)
- Kneeling Rarely (Less than 2%)
- Crouching Rarely (Less than 2%)
- Crawling Rarely (Less than 2%)
- Reaching Occasionally (3-33%)
- Gross Manipulation (Handling) Constantly (67-100%)
- Fine Manipulation (Fingering) Frequently (34-66%)
- Feeling Constantly (67-100%)
- Foot Use Rarely (Less than 2%)
- Vision - Far Constantly (67-100%)
- Vision - Near Constantly (67-100%)
- Talking Constantly (67-100%)
- Hearing Constantly (67-100%)
The General Hospital Corporation is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
M
Massachusetts General Hospital
Massachusetts General Hospital, a leading medical center located in the heart of Boston, is consistently ranked among the top hospitals in America. Mass General is the original and largest teaching hospital of Harvard Medical School, where nearly all of our staff physicians serve on the faculty. Mass General trains the next generation of medical and scientific leaders and conducts the largest hospital-based research program in the United States.
We are committed to delivering the most advanced and compassionate care, pushing the boundaries of medicine, educating the next generation of care providers and researchers, and making a difference in the health of the communities we serve – locally and around the world.
10,000 employees or more
http://www.massgeneral.org/