Tenant Coordinator

Our client, a commercial real estate property management company, is seeking a Tenant Coordinator to join their team in Boston's Kenmore Square. This 100% onsite, temp-to-perm opportunity will pay $30/hour while temporary, with a permanent salary of $68K-$71K, and offers a Monday-Friday, 9:00 AM-5:00 PM schedule. The ideal candidate will bring at least two years of office experience, strong customer service skills, and an interest in building a career within commercial real estate and property management. Qualified and interested candidates are encouraged to apply today for immediate consideration.



Job Responsibilities

• Serve as a primary point of contact for tenants, responding to questions, requests, and building-related needs in a timely manner.
• Provide high-quality customer service to tenants, outside vendors, and other building contacts.
• Coordinate tenant events, meetings, and neighborhood meetings.
• Process tenant billings, prepare invoices, and distribute rent statements.
• Manage the work order system, ensuring tenant requests are dispatched, resolved, closed, and billed appropriately.
• Prepare correspondence and daily reporting for the property management team.
• Maintain lease files, building records, Certificates of Insurance, contact lists, emergency information, parking assignments, and purchase order logs.
• Assist with oversight of contracted vendors, including cleaning, security, landscaping, snow removal, pest control, and waste management.
• Review, code, and process invoices against the annual property budget.
• Assist with leasing efforts, tenant improvements, and capital projects as needed.
• Support annual Environmental Health & Safety audits and other property management initiatives.
• Perform additional administrative and property support duties as directed by the Property Manager.

Candidate Qualifications

• 2+ years of professional office or administrative experience required.
• Commercial real estate or property management experience is a plus, but not required.
• Strong customer service and relationship-building skills.
• Comfortable answering and responding to phone calls from building tenants.
• Professional communication skills and ability to interact with tenants and outside vendors.
• Proficiency with Microsoft Office.
• Ability to quickly learn new software, work order platforms, and property management systems.
• Strong organizational skills and attention to detail.
• Must be comfortable working 100% onsite in Kenmore Square, Boston.
• Must be genuinely interested in a temp-to-perm opportunity.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)