TMD - Military Specialist I (Readiness Technician)

Job Description

APPLICATIONS SHOULD BE COMPLETED ONLINE THROUGH CAPPS TAM/CG AT:

https://erphcmprd.cpa.texas.gov/psp/candidateportal/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=401&JobOpeningId=108093&PostingSeq=1

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:

Applicants may submit applications through WorkInTexas (WIT), however, applicants must complete the supplemental questions in CAPPS TAM/CG to be considered for the position. In order to complete the supplemental questions, please register and/or login to CAPPS TAM/CG and access your profile.

Note for WorkInTexas Applicants: If you applied for a position through the WorkInTexas website and did not previously have a CAPPS applicant profile, your account will be created automatically. You will receive an email, Subject Line: Your CAPPS Careers Applicant Profile Has Been Created. Follow the instruction in the email to set your new username and password. You will manage the remainder of your application process in the CAPPS Careers website.

Go to CAPPS Recruit TAM/CG Sign in: Link: https://erphcmprd.cpa.texas.gov/psc/candidateportal/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?FOCUS=Applicant

Resumes and Job Questionnaire

Your application submission MUST include answers to all the required supplemental questions to be considered complete. Your application and resume must contain job titles, dates of employment, name of employer and a description of duties performed. If this information is not submitted, your application may be considered incomplete and rejected.

NOTES TO THE APPLICANT:

TMD State Employees support the Texas Military Department by delivering critical services that enable the agency to meet its strategic goals. Your work will contribute to the support we offer our Texas National Guard members, thereby multiplying their capability to serve at home and abroad as missions dictate. The Texas Military Department provides a benefits package that includes, but is not limited to:

• Health insurance benefits (employee premiums are covered at 100%, family premiums at 50%)
• Optional Vision, Dental, Life, and Disability insurance at competitive rates
• Generous paid vacation, sick leave, and State and Federal holidays
• Defined benefit retirement structure known as a cash balance benefit, with a state match equal to 150% of the account balance at retirement and guaranteed earnings of at least 4% annually
• Additional voluntary retirement savings programs (Texa$aver 401(k) and 457 programs)
• Flexible spending account options for medical and childcare expenses
• Potential for modified work schedules including flex, compressed, or telework (position dependent)
• Free access to Camp Mabry Museum and historical structures
• Robust free training access through Texas Military Departments Web-Based Learning Program
• Expansive Employee Assistance Program and complimentary counseling services
• Employee Wellness and Physical Fitness Programs

Military membership is required for this position.

ABOUT US:

Our Agency: The Texas Military Department (TMD) is commanded by The Adjutant General of Texas, the states senior military official appointed by the governor, and is comprised of the Texas Military Department (State & Federal Civilian Employees), the Texas Army National Guard (TXARNG), the Texas Air National Guard (TXANG) and the Texas State Guard (TXSG).

Our Vision: Americas premier state military organization comprised of professional mission-ready forces, fully engaged with our communities, and relevant through the 21st century.

Our Mission: Provide the Governor and the President with ready forces in support of state and federal authorities at home and abroad.

BRIEF POSITION SUMMARY

Performs routine to moderately complex (journey-level) work on a broad range of administrative, technical, and training functions in support of TXSG Brigades personnel and organizational requirements. The Military Specialist I position requires knowledge of all assigned tasks and routine interaction with organizational leadership at all echelons. The incumbent plans and executes assigned duties, conducts technical analysis and research, and provides technical training and instruction to subordinates and supported units to achieve defined objectives. Work is performed independently within established objectives and responsibilities. The position reports to the TXSG Chief of Staff and operates under general supervision, with limited latitude for initiative and independent judgment.

WORK HOURS: Monday - Friday, 8 hours a day, 40 hours a week

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

• Serves as a lead headquarters support element for assigned Brigades during State Active Duty (SAD), emergency response operations, exercises, and drill weekends, coordinating personnel, logistics, administrative, operational, and readiness requirements between the Brigade, TXSG Headquarters, and supporting Texas Military Department (TMD) organizations.

• Plans, coordinates, and supports Brigade training and readiness requirements, including drill weekend activities, training schedules, training locations, facilities, equipment, logistical support, personnel requirements, and other resources necessary to accomplish assigned training objectives.

• Serves as assigned staff support to a Texas State Guard (TXSG) Brigade, providing oversight and coordination of brigade-level personnel administration, training, logistics, readiness, and other mission-support requirements in coordination with brigade leadership but working under the TXSG Headquarters.

• Performs and monitor personnel actions using System for Award Management (SAMS), Personnel Emergency Management System (PEMS), Records Management System (RMS+), RMS, and other applicable systems in accordance with established policies and procedures.

• Prepares, processes, reviews, and maintains personnel, pay, administrative, readiness, training, and mission-support documentation, including orders, awards, school actions, rosters, reports, and personnel records.

• Researches and resolves personnel and administrative issues, including pay, identification cards, PII corrections, Workers Compensation actions, and other matters requiring coordination with TMD or higher headquarters.

• Maintains accurate filing, records management, personnel accountability, distribution lists, and other administrative systems while safeguarding sensitive information and personally identifiable information.

• Advises leadership on personnel strength, staffing, readiness, training status, recruiting and retention, position management, and other issues affecting mission readiness and organizational effectiveness.

• Obtains all required data for the units status report and assist the commander in preparing readiness reports.

• Assists with mobilization, deployment, emergency response, and mission-readiness planning, including personnel accountability, alert rosters, movement requirements, readiness documentation, and required reports.

• Coordinates with personnel, finance, administrative, logistics, supply, and other support offices to resolve issues and support organizational requirements.

• Monitors equipment availability and readiness as necessary and provide oversight of supply, property accountability, inventories, requisitions, audits, and reconciliation when assigned.

• Compiles, analyzes, verifies, and presents personnel, readiness, administrative, and operational data through reports, summaries, briefings, charts, graphs, and databases.

• Interprets and applies applicable rules, regulations, directives, policies, and procedures; assist in developing, reviewing, and updating administrative, personnel, readiness, and technical guidance.

• Prepares, draft, edits, reviews, and distributes correspondence, reports, forms, manuals, publications, policies, procedures, and other administrative or technical documents.

• Provides technical training, instruction, and assistance to subordinate personnel and supported organizations on personnel, administrative, readiness, finance, logistics, and related functions.

• Coordinates and support meetings, conferences, seminars, training events, and other organizational activities.

• Serves as backup for other positions and assumes designated personnel, administrative, supply, readiness, or mission-support duties when required.

• Maintains proficiency in assigned organizational duties and perform those duties during training, exercises, emergency activations, deployments, and other mission operations.

• Attends work regularly and observe approved work hours in accordance with agency policies and the State Employee Policies and Procedures Handbook.

• May be required to perform duty in support of national emergencies, disasters and other missions, to include holidays and weekends.

• Performs duties outside normal business hours, including nights, weekends, and holidays, when required to support emergencies, disasters, deployments, and other assigned missions.

• Performs other related duties and responsibilities as assigned.

CONDITIONS OF EMPLOYMENT

• Applicants must have and maintain active membership in the Texas State Guard as a condition of employment. Must be qualified for entry into or continued service in the Texas State Guard in accordance with all applicable regulatory policies. Candidates must meet age, education, aptitude, physical, and character requirements for the TXSG. The State Military Specialist must wear the appropriate military duty uniform while engaged in their State service status.

• NOTE: If applicants are not currently members of the TXSG, they must be willing to join and become a member upon hire.

• Applicant must be available to travel to the assigned Brigade location once per month during scheduled drill weekends to provide on-site support to Brigade operations and training. Travel will normally require an overnight stay. Lodging and vehicle transportation will be provided, subject to availability of funds and applicable budgetary constraints.

• Applicant must be available to support the assigned Brigade during State Active Duty (SAD) activations, including emergency response and other mission requirements, as directed.

MINIMUM QUALIFICATIONS

EDUCATION:

• Graduation from a standard senior high school or equivalent is required.

EXPERIENCE:

• Two (2) years of experience in office management, administrative support, or personnel management is required.

• Experience using Microsoft Excel, Word, PowerPoint, and Outlook is required.

REGISTRATION, CERTIFICATION OR LICENSURE:

• Valid drivers license is required. *If not currently a Texas resident, must obtain a Texas Drivers License within 30 days after entering Texas as a new resident. In addition, a satisfactory driving record is required for operating state or personal vehicles to conduct agency business.

OTHER REQUIREMENTS:

• Must wear the TXSG-approved Uniform.

• Membership in the TXSG is required. Must be a current member of the TXSG or eligible to join upon employment by TMD. For more information on the Texas State Guard, go to https://tmd.texas.gov/state-guard and https://tmd.texas.gov/texas-state-guard-history.

• The State Guard does not deploy outside the State of Texas.

• Must be able to meet certain physical requirements as identified by the position being selected.

• Must be able to pass a criminal history check to join the Texas State Guard.

• The selected candidate must pass federal security background investigation. The process includes a National Agency Check and Inquiry (NACI) and fingerprinting. New employees must complete and sign the Office of Personnel Management (OPM) Form SF85. Completed forms are submitted to the OPM for background investigations.

• The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Texas Military Department participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employees Form I-9 to confirm work authorization.

• Upon hire with the State of Texas, males between the ages of 18 through 25 must provide proof of registration or exemption with the Selective Service. For further information, visit the Selective Service website at https://www.sss.gov/register/.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

• office practices and procedures; and

• agency-related policies and procedures.

Skill in:

• establishing effective work relationships;

• identifying, defining, and solving problems;

• decision-making;

• courteous and professional customer service;

• writing, spelling, grammar, and punctuation;

• operating MS Word, Excel, PowerPoint, Outlook, SharePoint, and Adobe Pro, and other internal systems;

• record-keeping and maintenance;

• organization and attention to detail; and

• researching and referencing laws, rules, regulations, policies, and procedures.

Ability to:

• organize and prioritize routine and complex tasks.

• learn, interpret, apply, and follow the rules, regulations, policies, and procedures.

• implement administrative systems and procedures.

• professionally represent the organization.

• work independently and as a member of a team.

• train others and cross-train within the section and office.

• use standard office equipment and software.

• demonstrate excellent interpersonal communication skills;

• multitask and work efficiently and effectively under pressure; and

• work in a military environment.

PHYSICAL/WORKING CONDITIONS

Work is primarily performed in a sedentary office environment and requires sitting, standing, and walking to perform assigned duties. The position may require up to 25% travel to subordinate Texas State Guard (TXSG) unit locations, including attendance at monthly drills and meetings with unit commanders. Duties require extensive use of a personal computer, telephone, and other standard office equipment. The position may also periodically require lifting, carrying, moving, or setting up equipment and materials weighing up to 50 pounds.

MILITARY EMPLOYMENT PREFERENCE

If you qualify for a Military Employment Preference, it is mandatory that you provide the required documentation at the time of applying. Documentation must be provided before a Military Employment Preference can be granted.

Currently Serving U.S. Armed Forces or Texas National Guard - Statement of service memo

Veteran - DD Form 214 (or Equivalent)

Disabled Veteran - VA Civil Service Preference Letter

Spouse of a member of the United States Armed Forces or Texas National Guard serving on active-duty - Marriage certificate and verification of duty status (active-duty orders, PCS orders, statement of service)

Spouse of a veteran if the spouse is the primary source of income for the household and the veteran has a total disability rating based either on having a service-connected disability with a disability rating of at least 70 percent or on individual unemployability - Marriage certificate, VA Civil Service Preference Letter indicating disability rating, and documentary proof of income

Surviving Spouse of a Veteran who has not remarried - Marriage certificate and DD Form 1300

Orphan of a Veteran who was killed during active duty - Birth Certificate and DD Form 1300

VETERANS:

Use your military skills to qualify for this position or other jobs. Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets.

Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the following fields or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply:

United States Army: 15P Aviation Operations Specialist

United States Navy: 741X CWO - Ships Clerk

United States Coast Guard: YN Yeoman

United States Marine Corps: 3F5X1 Administration

United States Air Force: No military equivalent

Additional Military Crosswalk information can be accessed at: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf

Contact TMDs Veterans Liaison, Paul Love if you have questions at (512)782-3836 or staffingHR@military.texas.gov

The Texas Military Department does not discriminate on the basis of race, color, national origin, sex, religion, age, genetic information, or status as an individual with a disability or protected veteran status in employment or in the provision of services.